Best Time clock app for business Managers
Time clock apps have revolutionized the idea of attendance management system. Thinking of how to ensure workers in the field are attending to duties in time was not a priority in the past. However, the continued request from customers to have their issues attended on time has changed the narrative. Currently, both small and large companies are investing in time clock apps that run on the employee’s phones. Sounds a good idea? I believe there are many benefits related to using time clock app and I shall summarize the 7 main benefits of using a time clock app for attendance management. These benefits are based on research done across America and Europe.
1. Time clock apps enable attendance management for outdoor workers
Attendance app have focused on monitoring employees working in a fixed building. In fact, more than 75% of the current systems focus on the office-based workforce. But the world has changed and most people work outdoor. Think of the sales team that goes from door to door or from office to office looking for customers. How can a company implement attendance management to such a group? How about construction and security workers who work in the outdoor environment? The answer is to implement timesheet application that are available in both Android and IOS phones.
The outdoor workers can mark their attendance using their mobile phones because using such a time clock application will only require tracking the GPS location of workers. The best part of using such an application is to allow the managers to track the path taken by a certain worker, throughout the day. Thus, a time clock app will show the timesheet of an employee and also the workmap of an employee.
2. The best Time clock app won’t require internet to clock in and out.
Most recently, FinClock attendance application was launched in tech news. This application is among the few available attendance management systems, which allows employees to clock in and out when offline. Based on the technology, the workers will proceed with recording their timesheet when in the remote areas. This application has changed the way managers viewed attendance management. In fact, the workers find it friendly because it works in a similar way to other offline applications in their phone. The FinClock time clock app also allows the managers to have instant reports on the real-time position of their employees. The best way is to explore the demo for yourself. You may need to ask the support for login details, but they are always online and ready to help.
Having to automate operations using attendance software provides a workable solution for businesses, schools and organizations. Instead, this attendance app has automated location tracker, which will be active during the working hours of an employee and when the employee shift ends, the GPS tracker is switched off. It now becomes fun to work with employees in the field.
3. Use time clock app to download attendance timesheets
A good staff management system should allow the managers to have real-time timesheets of each employee. Think of having the timesheets directly from your phone as a manager. This is not a good way to manage employees because the application gives both the manager and employee freedom to work from anywhere. If you are a manager, you would need to see the attendance of an employee when you are on a vacation or travelling. Using the FinClock time clock app, you will be able to log in as an administrator and see exactly what is happening at the working stations. This is the importance of embracing the best attendance management technology.
4. Timesheet application will enable direct shift management
A good way to manage employees is to have smooth communication between the managers and the workers at all time. The employees may have issues with their shift management. as such, the application serves as absence management software. Using the best time clock app, the employees no longer have to start the manual paper work. Instead, the employees have the change to make a request directly from their application. Since this attendance system is configured to handle issues in real-time, the responsible manager will receive the shift management request directly to their account. Then, the manager can decide to log in and approve the employee to a new shift. It is a simple process which saves time, money and enhances good communication between managers and the employees.
5. The best timesheet app is available on Android and IOs
The benefits of using a time clock app in attendance management are many. Now let’s talk about where to find the application and how much they will cost. First, you can download the Android Timesheet application for clocking. You can also register a free trial here and explore the benefits of the application. In fact, the best way is to register a free trial and have one of the live support members take you through the full application. I found it very helpful to ask questions and fit the attendance management technology to the needs of my company.
6. It is good to use time clock app with the online attendance system features.
The cost factor is always an important question, especially in these time where the global economy requires restraint in business expenditure. It is critical to therefor find the right application and have it come at the right cost. I will talk of FinClock time clock app because this is the application I have used for quite some time. The application is cloud-based, so you will only require to pay for the service. One good thing about employee management software is the annual billing. This enabled me to just pay once a year. The cost is based on the number of employees. I have 150 employees and i fall in the category of mid-size clients. The cost is less than $2000 per year. Meaning that I am paying about $12 (12 dollars) per year. This was the cheapest offer I could get, for the features I was looking for. Truly, I would not recommend the freebies because they do not offer the data analytics that FinClock time clock app is offering.
7. Lessons learnt when using FinClock time clock app
The FinClock attendance app offers more than just the timesheets. This is a full HR system, which has been decentralized to reach people via mobile phones. I have a good experience when analyzing employee performance using the employee management application. Using the application, I can track the performance of each employee, track performance of a job group, the performance of a department and even get the overall performance of the whole company. The greatest lesson I can say is that timesheets and attendance analysis allows a company to change the entire way of working and let each employee take responsibility for their time and tasks at the individual level. The outcome was the faster completion of duties and eventually, we saved time and money. You can register free trial today and find more benefits of using the time clock app. Thank me later and lets next time explore the needs of performance management applications.
Modern businesses need to embrace technology solutions, which will improve employee performance and reduce costs of operations. There may be many benefits, which will even vary with area of business. However, we came up with a summary guide on using attendance management systems.
1. Fingerprint and mobile based employee attendance ensures punctuality
Employees are required to mark daily attendance using either fingerprint attendance or mobile attendance systems. These attendance reports can be retrieved from the employee management system. here, fingerprint and mobile attendance platforms ensure that only an individual will mark their attendance. Thus, this is the solution to the main question asked by many managers; “how can managers stop employee attendance cheating?”. The answer is use of biometric attendance machines, which can link to central employee management systems.
2. GPS & Real-Time Reporting ensures immediate, on-site accountability
A major challenge with most attendance management systems is the inability to track the location of an employee. A talk with a manager of multiple branches revealed that some employees may clock in or out at the wrong work station. The only way to avoid such cheating cases is to have the attendance devices Track the GPS location of an employee and indicate the report in real time. Tracking of employee location requires that the employee is aware that their location is being tracked. So, they will try their best to ensure that there is no day they clock in or out outside their area of work.
3. Attendance Management alerts and notifications ensures direct communication with all workers.
Modern Attendance management systems allow forwarding of alerts and notification to managers. Ideally, the managers should know where each employee is working, but the duties are just too many to allow the multiple locations tracking. The solution to these issues is to have attendance management alerts. The alerts are generated when an employee is late, when an employee is far from their work station and even when an employee is absent. The best Attendance management system allows automated alerts, to the managers and the employees.
4. The site managers publish and send custom reports of incidents from the field to manager
After employees arrive at their workstations, what should be the next step to ensure accountability? How do you know that each employee is working on their tasks at all times? The solution is to allocate the employee tasks and have them automatically update on progress. If an employee does not report, the management is alert via a notification. The manager can either click a button and request reports from employees automatically. This feature helps keep everyone on toes, which is beneficial to any company. A full guide on customized staff reports and delegation of reports have been discussed last month If you missed, find the guide on staff allocation here.
5. Automate Attendance reporting for staff, hr and even payroll managers.
The best attendance management system in the market now allows the managers to have automated reports on the progress of each employee. First, the Human resource manager will track the progressive performance of an employee directly from their computer or mobile phone. Then, the human resource manager can authorize sending of automated reports to the employee. Such reports may include the monthly timesheet, employee lateness analysis absenteeism and even leave management. These reports help to motivate employees to work hard towards the goals of the company. See sample timesheets and employee performance reports here