FinClock Attendance Management System

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finclock Attendance Management system, attendance management software, attendance software

What you get when using Finclock Attendance system

  1. Tamper proof staff attendance reports
  2. Your employees shall mark attendance,Using phones or using bio-metric kits.
  3. You shall reduce lateness and absenteeism
  4. Your will monitor employees performance,
  5. Monitor Employee location, based on GPS locations
  6. Reward hardworking employees
  7. Cut cost of labor and maximize staff productivity.
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Main Functions of Attendance Management system

FinClock online attendance management software has 4 main functions, which are available on mobile application and online. These  functions include:

  1. Track Employee timesheets, using the mobile attendance manager application
  2. Staff location monitoring, based on GPS records
  3. Both indoor and Outdoor attendance management is enabled, thanks to the mobile and biometric systems
  4. Receive employee reports, which range from Daily attendance, absenteeism to lateness trends.

More Features of Finclock Attendance Management software

  1. Shift Scheduling and Management.
  2. Monitor employee Location via GPS in real-time. Thus, employees will have to reach their workstation and clock in using their mobile phones.
  3. Track employee absence based on days of clock in and out, directly on the online attendance system account.
  4. Track staff performance, based on combined parameters that include lateness, clocking away from the work station and employee absence
  5. Access over 5 timesheet reports, which include timesheets, absence management trends, Location trends and work-map, staff lateness trends, employee leaves, Staff performance as a % score

Why Finclock is the the best time attendance management System

Finclock attendance management system includes the mobile attendance manager application. The mobile application works in all areas and is android based. Actually, the finclock attendance manager app is more than just a clock in/clock out devices. Here are some of the reasons why it is was voted the best.

  1. Finclock attendance app will work both Indoor and Outdoor
  2. Finclock attendance management Application works both Online and offline, thus best system that includes all employee needs
  3. Finclock application is the most affordable, most reliable and simplest system for attendance management.
  4. You do not need technical experts because support team is ready to help you set up company account and configure systems for automation.
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How Attendance management system works

  1. Start by registering all employees who shall get a Mobile application to clock in and Out.
  2. The Finclock attendance application tracks both employee location and attendance.
  3. When the employees clock in and out, the data is sent to the online attendance system, where data is analysed into different reports.
  4. The managers are able to view real-time attendance reports.
  5. The attendance reports can be downloaded as pdf or excel, which can be integrated with other systems, such as payroll.

Benefits of Using Time Attendance management system

  • Employees will then be registering attendance every day, and their performance shall be based on the number of days worked, lateness cases and absence cases.
  • The employer has a choice between mobile attendance application or biometric attendance system, thus all employees shall be captured.
  • Cases of absenteeism shall be managed by having unapproved cases being penalized in the wage calculation.
  • Using online attendance management software, the managers shall View the reports from all stations at the same time, directly from the computer or mobile phone.
  • The managers shall be able to track the position their employees, and thus be able to send direct messages or warnings to the working stations.
  • Managers shall be able to review employee performance and either motivate, promote or sanction employees’ conduct.
  • The employees shall, be registered using fingerprint data, which shall then be linked to the current or future payroll or Human resource management systems.
  • Employees shall be using a fingerprint to clock in and out, and the management shall get automatically calculated hours worked per employee.
  • The managers shall also receive notifications for requests for leave thus streamline payment and solve cases of payment of ghost employees.
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Why Choose Online Attendance Management system?

5 main reasons to choose finclock include: analysed reports, working in areas without connectivity, combined tracking of location and dedicated support.

  1. FinClock staff attendance software seeks to solve all attendance management challenges. From employee registration, daily attendance records, staff location tracking to employee performance monitoring
  2. This attendance system offers a complete method of ensuring that employees attend to their job places on time, complete the tasks assigned appropriately, and the Employee records are integrated into both On-premise and online servers.
  3. FinClock employee attendance management software is available for both indoor and fieldworkers. here, the outdoor workers are best suited with the mobile application. For many employees working at the same location, Finclock combines Fingerprint/ biometric attendance kits, where, employees will use their fingerprints to clock in and out.
  4. Finclock is unique because it serves in rugged regions experiencing Poor Internet connectivity. This is enabled by incorporation of IP65 grade, mobile devices, which can be stationed in remote areas. The mobility of the devices, enables the use of the system to monitor the attendance of decentralized workforce.
  5. The Online Time attendance management system  shall enable the managers to make real-time decisions as they can see the employee records directly using their phones or computer. As such, organizations having both decentralized and institution-based working environment, find FinClock a suitable solution for workforce management.
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How Does Finclock Employee Attendance management system operate?

Clean Employee database

The FinClock time attendance management software addresses the challenge of a clean, tamper proof employee database by introducing a mobile attendance management software that ensures employees are registered using their fingerprints, ID numbers, Job ID and their photos. The employee records are first stored on the local database, and then automatically uploaded to a secure server, which is secured through AES technology. The data can be viewed, but the changes will required admin rights at the position of management.

Daily Attendance Recording

  1. The employees who have been registered will require to sign in when they get to their work place and sign out when they leave the workplace. The employees will  either use their PIN or use their fingerprint and sign in or sign out, with or without internet connection. The data shall be uploaded to the secure server when an internet connection is found, regardless of the time range.
  2. This features in the online attendance management system provide a unique method of managing employees in actual working conditions, both office and fieldworkers.
  3. The employees are not able to view or edit the attendance records since the admin is disabled on the handheld device and only available to county level admins.

Processing of timesheets

The employee timesheets are automatically processed via the admin web module. The processed timesheet shows the employee ID, name, assigned workplace, sign on and sign off time and date as well as the number of hours the employee has worked. The data can be downloaded into an PDF sheet and used to make decisions. using the Best attendance management system, managers can now know who is attending job, who is absent and even who is signing in and out away from their workplace.

Document management using employee attendance management software

The employee records can be seen after registration. Here, the employee name, assigned workplace, job category, payment frequency, account number and the employee mobile number can be seen. The employee records can be downloaded as a pdf or excel format and used to make other decisions such as payments and employee promotion, demotion and even dismissal. Also, the employee can be marked as either active or inactive. Inactive employees are not able to get any data processed.

Best Shift Planning software online

Start saving time using finclock staff time attendance management system. This is the best staff management application that works online and offline. Shift planning starts with setting employee shifts in the online attendance management software. Managers will assign employee shifts based as per the workstations. the only shift planner that works in multiple workstations.
Using the best shift management application, you will be able to schedule shifts of employees and decide the time of arrival and time of leaving the work station. Also, Finclock Shift planner allows setting allowances for attendance, such as 10 minutes. when an employee comes to work later than the set shift time, they are automatically flagged as late.
Wondering how to stop employee lateness? Use Finclock shift planning application. This mobile application turns mobile phones to attendance management systems. The start members will clock in and clock out when they are at work. Here, the shifts set per employee can automate tracking of time attendance.
Scheduling of employees to multiple posts is easy using Finclock shift scheduling software. the system allows managers to schedule multiple shifts based on the needs of the business.
Best shift scheduling application allows employees to request for shift changes using their mobile phones. The employer can approve change of shifts and reschedule employee shifts online. Start using the best shift planning system today and save time and  money. Register here today and enjoy efficient employee management

Employee Performance management, using the online attendance management software

Based on Key Performance indicators set during installations, the employee performance based on timeliness, Absenteeism, lateness trends and completion of tasks can be measured. The real-time data is accumulated and the performance of an employee is displayed in a simplified Tables, which can be used for decision making.

Automated Payroll Processing

The wage of each employee is automatically calculated according to the number of hours they have worked. Since a shift hours are known, any lateness is automatically deducted. Additional Hours worked can be audited by the Company Admin and appropriate decisions reached.

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School attendance management software

Using Student Attendance management software records in school management helps in the following ways:

  1. Increased dedication of students to their courses
  2. Students follow up is automated, meaning that manual reports are eliminated.
  3. Increased discipline since you can communicate directly to the students and teachers.
  4. Direct audit of expected school payments, using the attendance records.
  5. Increase efficiency and reduce the cost of labor in your school

When you start using Student Attendance management system to track attendance of students, your school will be able to attract more students and improve the overall grades. The system helps the school managers to concentrate on the important activities. Also, you will be able to view the progress of each student online, based on their attendance. Use the attendance  reports to make decisions and improve school performance.  Use attendance reports to decide on expected payment, discipline and communicate with students directly using the finclock attendance manager application. This is the best student management system that will fit both students and teachers

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More about Employee Attendance management software

1.  Why Use Staff Attendance Management System for business?

  1. Your business requires dedicated employees to achieve high profitability. The first step to success is having the best staff attendance management software that will ensure employees arrive to work at the right time. Finclock staff Attendance system ensures that both indoor and outdoor employees mark attendance everyday.
  2. Using finclock employee Attendance management system will give you real time employee timesheets, which shall be directly viewed though your phone or a web browser. The reports include important details such as time in, time out, worked hours, lateness, absent days and employee performance.
  3. Performance of each employee is calculated based on monthly attendance reports and this analysis helps a manager see which employee is working hard, the under performing and even the dormant employees.
  4. Using Finclock attendance management software for businesses, you shall be able to track the location of the employees directly from the phone, since the geofencing and gps location of employees using employee management application is tracked during their shift hours. When their shift end, there is no need to track their GPS, thus their privacy is always maintained.
  5. You will save money because overtime hours shall reduce and thus operational costs shall reduce.
  6. You will be able to connect to Finclock Employee management software, where you can directly process payrolls, from the worked hours. the payroll is calculated based on either hourly, daily or monthly.
  7. Analytics of each employee shall help a manager to decide on promotions and allocation of tasks.
  8. You can register a free trial today and have the support team guide you through the system. The dedicated finclock support team is dedicated to help your business grow and reduce wastage of time and money.

2. When to use Attendance management system for office employees

The aim of implementing a biometric attendance management software for office employees is to provide managers with real-time information on the attendance and performance of each employee of the company.

The above objective is achieved by installation of biometric attendance devices across all the workstations in the county. Notably, the attendance of each employee affects the overall service delivery.

The attendance management system for office employees shall provide information on the active, dormant, lazy and the actual performance per each department, job designation and workstation.

The biometric system shall be deployed in reliable working environment, which shall support the current power and internet connectivity challenges. This shall be done after a comprehensive survey across the working stations or offices.

3. Finclock is the attendance management system for fieldworkers

  1. Best time clock app seeks to solve employee management challenges. From employee registration, daily attendance reports, staff performance tracking as well as fieldwork attendance management system.
  2. This is the best attendance management software application that offers a complete method of ensuring that employees attend to their job places on time, complete the tasks assigned appropriately, and the Employee records are integrated into the online attendance system.
  3. Fieldwork Attendance management system can either be deployed as a mobile-based attendance application or biometric attendance devices. The biometric clocks serve in rugged regions experiencing Poor Internet connectivity. The attendance in remote areas is enabled by incorporation of IP65 grade, mobile devices, which can be stationed in remote areas. The mobility of the devices, enables the use of the system to monitor the attendance of decentralized workforce.
  4. Field service attendance management software has been rated the best time clock application because it shall enables managers to make real-time decisions as they can see the employee records directly using their phones or computer.
  5. Currently, organizations having both decentralized and institution-based working environment (indoor and outdoor workers) find FinClock EMS a suitable solution for workforce management.

4. Staff Shift scheduling using Finclock Attendance management system

Best staff Shift scheduling app that solves all guard attendance and shift management challenges. Improve staff attendance using the best application for employee management. Finclock App is the top attendance management software that helps automated and periodic guard scheduling.

Best staff management application for shift scheduling enables the manager to have real-time guard tracking. Using the best application for guard shift scheduling, managers all over the world are attaining high staff productivity and improved response to issues.

Best staff management software online will measure performance of each security guard and update on employee location. Track shift management for guards online using the best shift scheduling application on phone. reduce wastage of time and money in guards operations. The top companies for guarding use Shift scheduling application to manage guard attendance.

Start using the best attendance management software with,mobile scheduling application online today. Register a free trial now and enjoy the best attendance management system online.

5. Staff  Training on Attendance management software

The aim of employees training is to empower each staff member on the use of attendance management system for time management for organizational duties.

Here, each employee shall be trained on both attendance and project management. As such, the county shall achieve comprehensive flow of information across different departments and stakeholders. This will form the basis of realization of efficient service delivery and management of company resources.

Training is organized either online or on site visit. There are two or three stages of training on staff attendance management software use, depending on the nature of organization. the training include: Employee training, Managers’ training and system admins training.

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#1 Attendance Management Software for field staff Management

In the most businesses, schools and government institutions  currently, labor cost amounts to about 25 – 45% of the total operations cost. The high cost of operations is attributed to inefficiencies in staff management. Staff members who mostly, employee remuneration is based on a constant salary, but their performance remains unsupervised. As such most projects may end up at a cost, much higher than the initial planned expense. It has been reported by many organizations that unaccounted operational costs is the main cause for a project exceeding the initial planned expense. Thus, the only way to save costs of operation is to use attendance management software for staff members, which fits the needs of the business or institution and clients as well.

When the staff members mark attendance, the management can know the number of hours for which they have worked. Using the best attendance management software, the monthly timesheet shows the percentage of the hours against the set minimum hours per employee. The attendance software is connected to a payroll, which then calculates payment per employee; either in daily, weekly or monthly payment cycles. Using best attendance software thus offers management with the chance to cut operational costs.

Staff absence management software provides absenteeism reports, which assist the management to cut absence and lateness. Mostly, the field staff staff members need to use attendance application, so that their attendance is accounted easily, which is be noted easily and the management can take appropriate disciplinary actions.

Using best attendance software and payroll software, the management will be able to schedule tasks to the workers who are who mark attendance using fingerprints. As a result, ghost payments will no longer be present.

Most businesses, schools and government institutions which started using online attendance management software have reported remarkable improvement in staff performance and the outcome is improved productivity and profits.

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