FinClock Project Management system
- You shall create projects, assign budgets, timelines and delegate to project managers.
- Plan projects into milestones, which can be tracked in real-time, both on phone and web.
- Project Managers will update progress of a given project, both with or without internet.
- Respond to challenges in your project, before they affect the performance.
- You will be able to approve payments for a project right on time.
- Your business will save time and money using best Task Management System
Task Management system
Use Finclock Task Management system and achieve the following;
- Your employees will come to work on time
- Employees will make timely task reports on time
- Monitor project progress and budget in real-time.
- Cut cost of labor in projects
- Increase staff engagement and productivity.
Why Use FinClock Project Management System?
- To your business, the Finclock Project management system shall replace all manual reports in a project. Project Managers shall create projects, update milestones and even update the costs directly using their task planning application on phone.
- You will be able to approve or reject payments directly using your phone or browser, from anywhere at any time.
- You will reduce the project expenses by having less time to completion in a project. labor records, supplies and consultancy expenses are automatically analysed, meaning that you have the full information in real time. Using the analytics, you will see the bottlenecks and challenges faced in a project, and you can take actions immediately.
- Process payments directly using the finclock Enterprise management features and share the information with the right people only. This process will reduce inefficiencies experienced in a project, thus save you time and money
- Get Direct reports which include the photos, texts and even audio recordings of events happening in the project location. the reports are recorded regardless of internet connectivity. You can download these reports as pdf. and excel.
- You will get a 21 days free trial, which will enable you decide on the best practices.
- Always, the finclock support team is available to help you in your new exciting way of managing employee attendance.
- Start your free trial today by registering a free demo. Our dedicated support team shall guide offer professional advise on the best steps to take in your journey towards attaining success.
Why use Task management system
- Finclock task management system provides tools that save your time and money.
- Use task management system to set goals in a project, and get real-time reports as team members or employees proceed with their work.
- Choose Finclock task management application for office and field workers, thus harmonize project management needs.
- Follow up on project reports without the need to make physical inspection, thus save time and money.
- Streamline communication in your organization and eliminate time wastage and duplication of tasks.
- Use the best performing reports as references, thus improve performance in each project.
- Improve employee engagement and communication, thus improve productivity in your organization.
Task management application features.
Finclock provides many tools for task management, as part of the complete business management application. These features include;
- Create projects from scratch, set project budget and milestones.
- Create tasks under the project and assign the tasks to employees or team members.
- Task planning, which includes scheduling of tasks, setting reporting cycles and setting task priority.
- Task reporting system, which includes adding new actions on a task, taking summary reports and submitting them as part of the project reporting.
- Track task report, by seeing the late tasks, ongoing, planned and completed tasks.
- Update tasks by adding new actions, add comments, photos and attach files to a project.
- Finclock EMS includes the best staff management software, which will provide a complete set of tools for business and project management.
- Track GPS location, where the task was completed.
- Track time of task reporting, who reported the task and the progress of each task.
How Does Finclock Task management system work?
Finclock task management system comes as a mobile and web application, which will enable you to plan tasks on a given project.
Use Finclock task planning application to create tasks on projects, which can be assigned to yourself or other team members.
Finclock enables you to follow up on employee working progress, based on the reports of the tasks assigned to them.
The employees will use task reporting app to add new action they have completed on a given project. The tasks are automatically sent to the online employee management system, which will analyze the project progress and show real time work reports.
The task planning app shows the action completed, the expenses on the task and the progress as a percentage.
When using the task management system, the employee will take photos of the work completed, add comments and even record audio report on the project.
The task reporting app provides a seamless method of project management, which includes approving task, cancelling tasks and rescheduling tasks.
Using Finclock task reporting application helps businesses reduce the time of project inspection and cut cost of operations in a business or organization.
Why you need task management application.
Task management app or task management system serve important roles in businesses, government and learning institutions. The modern task planning app will help you achieve the following;
- Cut operational cost in projects
- Reduce time wastage in project or organizations
- Increase employee engagement in your business using task planning app
- Increase employee productivity and eliminate task duplication.
- Use reference tasks and projects to make informed decisions, thus attain constant growth.
Cut operation cost using Task planning application.
Using the tasks planning application, businesses and organizations across the world have reported improvements in their projects.
When employees start using the tasks management system, each employee is dedicated to their work, since their payment is based on the work completed. The employees will make reports of the work they have done and they are paid when the tasks are approved. The manager can review the tasks and add comments. Since the task reports include photos and GPS location, the employees will no longer make false payment claims.
When you embrace Finclock project management system, your project costing will reduce by up to 25% within the first 3 months. The project planning application ensures that the project is completed on time and according to the set standards. Using the task planning app, workers can contribute to a project from different locations, meaning that there will be reduced cost of project management.
Using task planning application eliminates the need to make random or sting operations in your organization. This is achieved by providing the workers with tools for self-management in projects. The burden of project monitoring and inspection is reduced to making employees self-driven, meaning that they shall be self-motivated to deliver their best. The outcome is reduced costs of operation and improved productivity.
Reduce time wastage using Task planning application
Task planning application will help will help your organization to reduce time wastage. When you embrace the task management system, you will plan on project in advance, meaning that the employees or team members know exactly what to do when the time comes. Using task planning application will also eliminate the duplication of tasks, which happens in many organizations. Finclock is the best task planning application, which comes with both time management and task reporting.
Finclock task planning application with attendance tracking will enable the employee to make timely attendance and task reports. Finclock is the only task planning application with attendance management.
Many businesses across the world are using this task planning application for field workers and office workers too. Having the option to clock in and clock out online and offline eliminates the possible excuses of connectivity issues. Using finclock application for task planning, the workers are able to change the behavior of people and make them come to work on time.
Since the employee comes to work on time, reports what they have done on time and makes requests on time, all project management features have been resolved.
Improve employee engagement using Task management system
Using task management system enables the employees to make periodic reports of the work they are doing. The task reporting app has tools for an employee to create tasks and update the actions they are taking. The planned tasks are automatically sent to the online project management system, which will harmonize all projects tasks and reduce duplication of tasks.
When a manager creates a task in a project, they can assign the task to one or many employees or team members. The team members will not waste time creating the same task, but will instead focus on delivering their part. Since the application comes with a comment, audio and photo recording, the managers can follow up on projects and make informed decisions. Here, the management will be able to re-plan a given task, by updating the task status and assigning them to people. It shall be faster, easier and more engaging to use the task planning application in your projects.
Best Project Management system
How to buy the best project management system
A project Management system should save your time and money. The best project management software should do more than that. Here, the system should put your organization in a better decision making the position, in real time. Thinking of the best software for project management has to begin with understanding the needs of your business. Some of the questions to ask yourself here include;
What is the nature of your project?
The nature of your projects will determine the choice of a project management system. Are you in products or service business? If your business entails products, it’s easier to standardize reporting in projects, as either incoming or outgoing products. Then you can go deeper to categorize the items and plan on reporting templates. The best project management software for supplies business would require features such as tracking of items, expenses, and even workflows.
The service industry has different project needs. Let us consider an organization dealing with services, e.g. construction or cleaning. The nature of the projects may be categorized per client. Then, under the client, there will be expenses, tasks, and even income. Now such a business will need a project management system that targets a breakdown of a given client’s job into project, milestone, tasks, sub tasks, etc. This is the power of #1 project management software.
The nature of the business or institution’s operation will largely determine the type of a project management system. Time is gone where we used to force software into a business. Currently, businesses have a choice and you better make the best choice. I recommend Finclock Project management system for businesses. The system provides tools that fit different organizational structures, with detailed reporting features.
How many management levels in the project management system?
The project managers are the end users of project management software. They are the people who interact on a daily basis with the systems. Certainly, you need a system that allows flexible allocation of managers to different projects. I would consider an ideal project to have three levels, who are involved in the real-time project reporting and decision making. In most organizations, a project supervisor will be in direct contact with the project activities, such as allocation of tasks, execution of the tasks, and direct connection with suppliers, client, and the workers. As such, project supervisors or team leaders become he best people to record project reports using project management system tools. When the reports are recorded, they need to go to a manager, who will either be processing payments or sending formal reports to the client. Here, we can have an organization with more than one department, such as finance, human resource, and operations. These departments will need to get the reports of the project. However, a good project management software will have the ability to divide the reports as per the department and managerial levels. It is therefore critical to evaluate the number of user levels or the department supported by a project management software, before settling on the purchase. In this case, it is critical to be able to register a trial period and evaluate the system yourself.
What project reports are availed in the project management system?
A project management system will essentially provide reports about the projects. To simplify further, a project report will have a record of the actions taken in a given project. These actions can be in different stages, time and locations. Thus, a good project management software should be able to capture the features of a project, with unlimited flexibilities. It is clear to state that good project reporting software should not be limited to certain environments only. Here, a good system will enable both employees in the office and in the field to contribute to a given project. This collaboration will go a long way in cutting project expenses and timelines.
A good project reporting system will include tools that help people take reports, at different levels of engagement. Here, it will be critical to consider the fact that not all people are interested in the same details about a project. For instance, a project manager in the operations department will like to see exactly what is happening in each location, to the finest details. On the other hand, a finance manager will be interested in the money matters in the project, with evidence of expenditure or payments. So, a good project management system should be able to capture these features and combine them.
Project Analysis in project reporting software
Truly, times are gone when digital reports were just a pile of spreadsheets. The best project reporting software must be able to provide analytics, which is geared towards fast, accurate and informed decision making across the organizational lines of communication. A good project management system will focus on finding the key decision points in a project (KDP). In other fields, we would call this a Key performance indicator (KPIs). These indicators in a project reporting software should include, tasks completion, task reporting, expenses in a project, project timelines or plans, budgets, and project progress. The most advanced methods of project analysis may require multiple stages of data analysis. However, there have been great improvements brought about by the number 1 project management system for fieldworkers in the world. Finclock has been able to combine all these tools in a simple, mobile application, which has changed the way people view and understand the whole concept of project reports analysis. Here, the project management system application has improved to include real-time project analytics. In essence, the only thing a manager needs to do is to log in to their account and see the real-time project reports.
It is not easy to pick a software that combines everything, but it is possible to find as many features as possible in a good project reporting system. Best project management software will provide analyzed reports for fast decision making. As a manager, no one likes to take too much time with a project report, without finding the information they are looking for. Here, we conducted research with 50 companies across the world. We asked managers which is the best project reporting software. Most of the answers by managers were based on three main parameters of the reports, which include timeliness, accuracy and the level of analytics.
Real-time decision making in project management
Projects permit different levels of response time. Some projects may be ruined a 30 minutes delay, while others will be okay, even if a report is delayed for a week. Therefore, the nature of the project internals will be important. Some of the best software for project management will insist on real-time reporting. This form of reporting is very important especially in industries which are time critical. Good software for project reporting will take care of the intervals, where the manager can set the reporting intervals. A good way to approach this kind of system is to ensure that the people working in the industry are able to customize the reporting periods, to fit the nature of their operations. Some projects may even require reminders and alerts if there is a late report. In such a case, the alerts and notifications for reporting are important to the mangers and the staff members. The only way to set the alerts and reminders in project reporting is to have a mobile application, email or internal system alerts. Such systems make it necessary for the project managers to file reports after a certain period. As such, the recommended project management software is Finclock, which provides real-time reports, that can be customized as per the nature of company operations.
Field projects management software vs. in-house project management system
Field Project management software
Field projects are the most popular projects across the world. These projects range from construction projects, field service, cleaning, transport projects, guarding, mining, security among other field projects. Majorly, these projects face challenges of streamlining reporting. As such, a good project management system should provide tools that help people in different industries to easily customize a solution to fit their reporting needs. The ability to report from a mobile phone has become a critical feature in project management systems. Here, the project reporting app will be used by field workers such as engineers, supervisors, guarding mangers among others to make reports that streamline the working operations of the company. The current world has changed fast and thus the nature of operations in a project will mainly affect the overall cost. Notably, the competitiveness of global companies requires that for a business to service in field projects, the managers must be able to eliminate time and labor wastage. Using a mobile application for project management will help a manager to streamline the operations while in the field. A good project management system must, therefore, provide a project reporting application, as part of the reporting methods. Here, Finclock project management system provides project reporting application, which works without an internet connection. The ability of workers to make project reports offline helps in streamlining reporting since there shall be the consistency of reports, regardless of the connectivity. Finclock project management software also includes rugged field service phones, which have a very long battery life. Thus, FinClock project management solution for field service and field workers is the best option.
In-house project management software
In-house projects are conducted on premise or a certain office. Noted that the in-house project management software can be deployed in the Local area network or within the same set of computers. Thus, in-house or on-premise project management software have been easier to deploy than the field service software. However, there are any areas of business operations, which have changed in the recent past. One of the main areas is the level of analytics and workflows. Lately, companies and organizations prefer to use system which will allow seamless workflow across departments. Thus, looking for a project management software that takes care of all the needs is a critical step. Here, we recommend using a project management software that fits both the promise departments and the field service departments. Also, it is clear that the on-premise projects are declining, thus the need to have online project management software.
Online project management software
The world is decentralizing to cloud-based project management systems. The trend is clearly a factor of cost and efficiency. Certainly, the cost of operating a cloud-based project management system is much lower than on-premise project management system. In fact, studies have shown that online project management systems are always 50-75% cheaper than the on-premise project management software. As such, Finclock provides the best online project management software, which can be accessed both using the mobile phone as a mobile app or on the web using common browsers, such as Google, Mozilla, safari or internet explorer. The mobile project management system will include features that range from project creation, milestone creation, project reporting, task reporting, reminders, and requests in projects among others. These features provide the project manager with tools to completely streamline the projects. Thus, Finclock is the best online project management system, which comes at affordable costs and fits all the needs of your business.
Project Management system Guide
How to choose a project management system with the #1 app for project management
Using a project management system requires an understanding of the needs of all stakeholders in the project. Here, we shall discuss using project management software for the benefit of both the company/organization, client and the employees. These three factors are based on the analysis of the best project management guides across the world. There are three main categories of people to consider in project operations. First, the client, business owner as well as the workers.
Who chooses a project management system?
The business owner, director or managers in an organization are the first people to come into contact with software vendors. Before they consider investing in a project management system, they must consider the other two parties, namely; clients and the workers. Here, the manager’s or business owner should consider investing in a project management system that fits the needs of the three parties and even extends beyond the benefits of using project managing systems to the future of the business or the organization. Experts in project management systems advice that, since a manager is the final decision maker in the software sales process, it ends up that most software vendors will provide many features to suit the management. However, the best systems are the user-focused project management systems, since they provide a simplified working environment, thus making the project reporting process as easy as possible. However, the modern project management systems have a bi-directional approach, a method commonly known as feedback loops. Here are the critical features to look for as a business owner.
Project management system Cycles or stages.
The project cycle refers to the project creation, execution, handover and maintenance stages. As a manager, look for the features provided in each of the project stages. For project creation, check for how the project is named and stored in the database, the formats, the definition of milestones/sprints in a project, the definition of tasks, budgeting and allocation of tasks and the setting of approval levels.
The execution stage entails the actual reporting of the project activities. Here, we are talking of project reports being created by the workers, supervisors, managers and then handed to the clients. The best project management system will include features to help the employees and supervisors to create reports in real-time. The faster the reporting feedback, the better it shall be to the project managers, business owners, and the clients. The best way is to also have the project reporting be broken down into milestones and tasks, which will aid in providing as detailed reports as possible.
The most important cycle is the project analysis cycle. In the past, the project analysis was done after a stage is completed. The danger in this type of management is the fact that if there were mistakes or losses, they will only be identified after the project has been completed. Naturally, these management strategies are expensive and inefficient. Modern methods of project analysis have embraced real-time project analysis based on the tasks, milestones, and sprints. Here, we are considering a project analysis, which gives the actual expenses per task, the actual progress of a task and the actual comparison of tasks with the project plan. You will find that such a comparison can be summarized and presented in a dashboard, with indicators of the actual position of the project. This is the greatest power of Finclock project management system. The system offers direct project management analytics, which enables the managers to make a decision at a glance of the dashboard.
The Last cycle in Finclock project management system if the evaluation/ reference projects cycle. This cycle provides managers with the ability to use previous project reports, to compare with the current projects and make continuous improvements as time goes by. The finclock project management system has, therefore, included the top engineering algorithms, which enables forecasting, datum projects and the continuous improvements in the KPIs of a project management cycle. As a result, using this system will improve your company profitability exponentially.
Project planning using Project management system
A project plan provides an actual roadmap toward the execution of a given project. When the planning is done properly, it is possible to move fast and maintain top quality. We consider a good project plan as documentation, detailing the project activities, budgets, timelines, and people. These four aspects in a project are critical for any manager. In FinClock project management software, the four items are included in both the management and employee’s level. However, the users shall get information that is relevant to them. A manager in one of the client companies says that Finclock is the software that crunches the numbers for managers. Truly, the crunching of numbers is done from the planning stage to the final stages of each project.
Project report using project management system
Project reporting will include creating of reports either using forms or applications. In most systems, project reporting is done in forms, which can be either manual or common spreadsheets. Then, the data goes to Project management software, where the analysis level can vary from basic to advance. The challenge with this kind of reporting includes lengthy reporting cycles, duplication of work and errors in the reports. A combination of these factors leads to inefficiencies which end up as financial loses in a project.
Using the top project management system, your employees fill be allocated tasks by the project manager. Then, they will be required to make periodic reports on progress. If someone is late or delays sending a project, they are automatically alerted as well as the manager.
How to make project report using Best project reporting app
The process of making a project report has been simplified into a 3 step process. Using finclock Mobile application, you will only select the project, select tasks and make an update. In the update, the information will collect include the expenses, the progress of tasks, comments and the physical evidence of the work done. Here, the Project management app is used to take photos, comments and audio records can be made. It becomes very efficient to use the best project management system. The best part is that finclock project software provides tools that allow offline project reporting.
Top reports in the project management system
The top reports in a project management software include;
- Task reports
- Budget reports
- Progress reports
- Document trail reports, such as receipts, deliveries, etc.
- Inspection reports
- Expenses reports
- Third party reports, e.g. consultants in the project.
- Bottleneck reports, indicating the tasks that are causing the project to stop or delay.
Project management software for construction
The best project management software for construction is able to record all activities happening at the site. The projects will include many steps such as land excavation, laying a foundation, setting up the construction among others. Each stage comes with new requirements, which include tasks, expenses, and labor. A good project management system for construction should include as many tools as possible, to help managers make the right decision at each stage of the project. Also, the managers need to be able to see as many details as possible, in real-time. Thinking of making a good move when buying a project management system requires you to set the right goals and expectations when managing the project. I would think of taking the right steps starting with finding the software for construction projects. Specifically, a project management software designed to fit the needs of construction companies.
A good project management system for construction companies will come with project planning tools. These tools are used to plan the project from scratch, before moving into the construction site. Thus, the construction project will be run according to the master plan. Here, the master plan will include the Bill of quantities (BoQs), labor budgets among others. The best project management system will enable construction workers to record the time and tasks completed. From these two reports, a manager will decide on the exact payments to be made. Further, a project management system should be linked to the payroll, where the people are paid according to the work done. I would recommend considering a system that can allow downloading construction project reports both in PDF and spreadsheet formats. As such, a manager will be able to cut the tie spent on report preparation by over 50%.
Best project management software for field service workers
Field service workers will engage in projects that are located in different areas. Some of the workers may be assigned a duty in multiple locations. Consider a painter in a company, who will paint say 5 houses in a month. That person needs a system that enables them to record the time they get to each of their workstations, record the tasks completed and to make requests when working on the project. Essentially, a project management system for field service will have all the features, which streamline the communication between the workers and the management.
The best project management software for field service workers comes as a mobile application. The mobile application is designed to send reports to the online project management system. Here, the workers will make simplified reports, which are combined with the project management system. As such, the progress of the project is the cumulative work done by all the people, who have been assigned duties. I would recommend using a project management application that works offline. This means that the workers will not fail to make reports, with or without the internet. These functionalities enable them to make reports that are consistent with their time. The only project management system that fits the needs of field service workers is Finclock Online project management system.
Using the system, multiple projects can be managed seamlessly. In the system, there are features to record time and attendance, tasks reporting and to make requests to the management. Such tools help an organization to streamline communication with the employees in field service. As such, the whole organization will save time and money spent on projects. Using the tools provides managers with forecasting and proper planning. These features in Software for project reports in fieldwork are meant to make the working environment-friendly, efficient and timely.
Project Management System Features
Project management systems should provide a simplified information sharing among all parties in a project. The most essential features have to cater for every use case. In the current times, a project management system must be able to cater for both indoor and outdoor projects. It is also essential to have a system that analyses information, crunches the numbers for managers. Here is a summary of essential features to look for in an Project management system features that offer the modules of Project Management System.
- Provide project creation from the inception to handover.
- Framework for project management,
- Framework for mobile based management of research processes, from creation, data collection, research processes, reporting to completion of research projects.
- Supports multiple projects,
- Allows to define fine-grained project steps like tasks and subtasks,
- Allows to create complex dependencies between tasks,
- Supports resource management, provides user and user role management,
- Supports budget controlling, stores all system data in the centralized data storage
- Has an interface to an external version management,
- Has an interface to an external change management and bug tracking system,
- Must provide data for an external employee self-service and payroll system,
- Remote Project collaborations with self-service capabilities at individual levels
- Provide both graphical and tabulation reports on project progress, with KPIs for proper decision making. Finclock Project Management system offers much more features in a simplified way, to help your organization run efficiently. Feel Free to book a Free demo here.