Time is the only thing that we can never get back; therefore it is our most important resource. Our lives would be much easier if we were able to manage our time better. Online project management system provides a simple way to do just that. It’s a project management tool that enables you to plan your projects, track the time you spend on them and visualize what remains to be done in order to achieve your goals.
Tips on Saving time in projects
The first rule of project management is to finish on time. The second rule is to finish on budget. The third rule is: who cares? Conventional wisdom has it that you can have only two out of three, or maybe (for a major corporation) all three. But there’s a better way.
It’s not that the conventional wisdom is wrong, exactly; it’s just incomplete. You can have all three at once, but only if you don’t care which two you get. In other words, there are ways of keeping control that don’t require sacrificing any of the three goals. For example, you can save time by using software to track your progress and make sure you’re on schedule, and still keep within budget by spending an hour a week at the computer instead of two hours a month doing detailed planning.
If you want to save money as well as time and not sacrifice either goal, use the money you gain by finishing early to buy new equipment or hire people for the next phase of the project. That will give you more options for finishing on time and within budget — as long as you make sure your new hires or equipment don’t increase costs.
One of the most powerful ways to save time in projects is to work incrementally: rather than trying to do everything at once, break the whole project into pieces that you can complete one by one. If you get tired or frustrated or lose interest partway through, you can stop and do something else. It’s easier to stay focused on a task if you plan to stop after you finish it.
The main cost of incremental methods is that they are less likely than big-bang approaches to produce dramatic breakthroughs. For example, Newton’s discovery of calculus was a comparatively incremental process—he wasn’t sitting around staring at a blank piece of paper when inspiration struck—and he only wrote it down so he wouldn’t forget it. But the discovery would have been unlikely under a big-bang approach because Newton would have needed quiet, undisturbed time for years. Incrementalism works best when it takes advantage of chance opportunities (such as walking home from church) and when the goal is not so much to make an earthshaking leap as to build on what came before.
Time management is key to success in any project, and you can achieve great results by employing some of the following time-saving tips. If you are planning a large project, break it down into smaller tasks and set deadlines for each of them. The task may be overwhelming if you try to do it all at once, but with a list of smaller tasks, you can manage and control each piece of work as it arises.
- These are some helpful hints for your schedule and list:
- Set shorter deadlines
- Do not let minor details get in the way of major details
- Take advantage of all your resources—both people and technology
- Do not wait for inspiration; start with the first idea that comes to mind, and turn it into a task
- Take advantage of your natural energy cycles—your creativity is highest in the morning, so schedule tasks like writing or research for then. Even if you get stuck on something, take a break to refresh yourself.
These tips are just a few examples of how you can streamline your work schedule using online project management system. By implementing these ideas into a larger plan, you will reduce wasted time and maximize productivity.