Summary
Employee management software is an effective way to organize employee work. It helps business owners monitor and manage employees’ work, and streamline workflows. This guide explains what employee management software is, its benefits, key features, and how it works. The purpose of employee management software is to simplify and streamline workflows. It centralizes employee’s various job functions, and automates repetitive tasks. This automation saves time, reduces human error, and automates tracking of employee’s activities.
Employee management software can be an asset for small and medium businesses (SMBs). It helps SMBs organize employee work, streamline workflows, and manage employees. By automating repetitive processes, employee management software reduces human errors, and streamlines work. It also centralizes employee’s various job functions, and automates tracking of employee’s activities.
Main Features
Employee management software has various features. These features include:
- onboarding
- Scheduling
- Time tracking
- Employee communication
- Employee performance
- Payroll
- Expense management
- Analytics
- Employee selfservice
- Employee onboarding
- Business intelligence
- Payroll integration
Benefits
- Centralizes employee’s various job functions, and automates repetitive tasks
- Automates tracking of employee’s activities
- Streamlines work
- Improves employee productivity
- Helps you manage employees
- Helps you streamline workflows
- Saves time
- Provides analytics
1. Onboarding
Onboarding is the process by which a new employee becomes familiar with the organization, its culture and its internal processes. Effective onboarding is integral to employee success. It fosters a positive, productive employee experience while helping new employees quickly build a successful relationship with their new employer.
Onboarding systems are important because they help employees acclimate to their new workplace and workplace culture. They guide new employees as they learn their tasks and responsibilities, and familiarize them with the company’s procedures, standards and technology. While onboarding is a lengthy process, its importance can’t be understated. According to a recent survey, 80% of employees said that onboarding made them feel more welcome to the company.
2. Employee Scheduling
A properly implemented employee scheduling system isn't merely an efficiency booster. It provides a complete overview of your business' workforce. These benefits may seem obvious, but many companies miss out on them. In a recent survey, 78% of companies admitted that they didn't use any employee scheduling software at all.
The benefits of employee scheduling software are numerous. They range from the obvious ones (improved time management) to the not-so-obvious ones (improved communication) to the downright incredible ones (improved employee retention). Keep reading for an overview of the top benefits of an employee scheduling system.
Benefits of employee scheduling
Benefits of Employee Scheduling
- Automatic Timekeeping: Automatic timekeeping and scheduling saves you time, money, and headaches. Instead of employees using their own timekeepers or scheduling systems, your company's employees use one central system. You don't have to worry about timesheets or paying employees for keeping track of their time.
- Real-time Employee Activity: A properly implemented scheduling feature in employee management software will track employee activity. Managers and supervisors can monitor employee time, see who is available, and see who is available and how much time is left. Real-time employee activity also lets you see when employees have called in sick, left early, or skipped shifts.
- Efficiency: Employee scheduling software lets you schedule employees based on their availability. Scheduling employees based on availability maximizes efficiency, reduces employee turnover, and saves money. Employees work on the projects that are right for them, the company, and their customers.
- Employee Retention: Employee scheduling software encourages employees
3. Time tracking
Time tracking is any system that can be used by employees or managers to track the time spent on a particular task or set of tasks. Time tracking is usually used to manage and record employee hours or billable hours. Time tracking can also be used by managers to track billable hours, track project time, and for time-based billing.
Online employee management software allows managers to view and review time spent by employees, as well as the overall time spent by employees on tasks. Online employee management software allows employees to track time spent on tasks, as well as the overall time spent on tasks. Online employee management software can also allow employees to enter in billable time, as well as non-billable time, such as breaks.
This software can be used to track billable, non-billable, and non-productive time. Online employee management software is an important tool in the project management process.
Online employee management tools can help managers achieve goals of monitoring billable hours, controlling costs, and complying with government regulations. A common complaint among employees is that managers do not track time and pay accordingly. Online employee management software will help managers achieve goals of managing billable hours and controlling costs.
Many online employee management software packages offer integration with accounting software such as QuickBooks, Sage Peachtree, and Quick Books Pro. The software can track time spent on various tasks by employees, as well as time spent on tasks by employees. Online employee management software also allows employees to track time spent on tasks, as well as the overall time spent on tasks. Online employee management software can also allow employees to enter in billable time, as well as non-billable time, such as breaks.
4. Employee communication
To help your employees stay updated on the most critical information, it's critical that you choose an employee management software platform that is easy to use and integrates seamlessly with existing systems. Having this functionality empowers employees with the ability to work more efficiently and helps you maintain a tight employee loop.
5. Employee performance
Employee performance reviews and management are the bane of many an office manager's existence. Depending on the size of the business, the employees, and the specific roles, a manager may have dozens of employees to manage, and it may be tough to keep up with each one's performance.
The solution to this problem is using online employee management software. Employee performance reports, the key to any management program, are built into these systems. Managers can review their employees' work, see whether they're meeting or exceeding expectations, and highlight areas for improvement.
Employee performance reports provide a plethora of benefits for a business of any size. Here are three of the most important:
Benefits
- Managers can more easily spot poor-performing employees. Employee performance reports make it easy for managers to identify employees who are underperforming. The specific areas where employees are lacking can also be pointed out, which makes it easier for managers to work with employees on those areas.
- Managers can spot employees who are excelling. Employee performance reports can also highlight employees who are excelling, with managers able to praise employees for their extra effort.
- Managers are able to identify areas that need improvement. Employee performance reports are also helpful for identifying areas in which employees may need improvement. Managers and employees can work together on these areas, so employees can continue to receive positive reinforcement while managers continue to help employees improve.
- Managers can track employees' progress over time. Employee performance reports let managers track employees' progress over time, so managers can see whether employees are improving as they work toward reaching their goals.
6. Time and attendance tracking
Finclock tracks employee attendance, so you can view which employees worked during specific hours. It also tracks the hours worked by each employee, so you can track the employee's daily, weekly, and monthly hours.
Time and attendance tools allows you to view your employee's schedule, including scheduled vacation and sick leave. Employee management software also allows you to create work schedules, so you can assign shifts to your employees.
Online Employee management software tools stores payroll and attendance information, so you can avoid data entry errors. The software also allows you to track your employees' pay stubs, which can be printed or emailed.
7. Fast payroll processing
Employee management software (EMS) provides the tools you need to manage your employees' hours, pay, and benefits. EMS software helps you organize and track employee information, including their pay stubs, tax records, benefits, payroll, time tables, and work schedules.
Because payroll is processed through EMS software, employees are issued paychecks at regular intervals. EMS software also eliminates paperwork, such as keeping time cards or keeping track of employee information.
Finclock EMS handles payroll processing, so you can concentrate on other business tasks. The software calculates payroll based on employees' hourly rates, salaries, overtime, time worked, and taxes. The software then prints paychecks, and distributes the checks to your employees.
Employee management software supports direct deposit, so employees can deposit their paychecks into their personal bank accounts.
8. Employee benefits
Employee management software also tracks employee benefits, such as healthcare and retirement plans, so employees can access their benefits online.
9. Pricing
What are System pricing options, and what fits your business?
System pricing options include monthly subscriptions, software-as-a-service (SaaS), or on-premise software. SaaS gives you access on a subscription basis. This is usually the most convenient option for small businesses that don't want to invest in servers or hardware. SaaS subscription is usually offered with 24/7 online access so that employees can be available from anywhere.
On-premise software is similar to SaaS, except it's installed on your own server. Some on-premise software providers also offer SaaS packages. System pricing options also include customized software tools. Customized software is created to meet your specific business needs and is typically more expensive than other System options. System pricing options include licenses based on the number of employees or on the total number of workstations. Costs can vary widely, depending on your preferences and the needs of your business.
System pricing options also include integration with other software. This can give your employees access to the information they need from a number of different directories and systems. System pricing options also include System architecture. Not every System is the same, and it's important to choose a system that best fits the needs of your business.
The pricing options also include custom features. Remember that your employees are one of the most important assets of your business, and it's up to you to make sure they're given the tools they need to do their job. The pricing options include System education options. You want your employees to be productive from the start, and System education options can help. System pricing options also include System training options. Training your employees will be easier when they've used a system before