Project management is the process of controlling a project from its initiation through to delivery. It is performed by a project manager within a framework that defines the scope, schedule, resources and budget of the project. Project managers usually have a degree in business administration, project management or engineering in addition to knowledge of the project’s specific field.

To be effective, project managers must possess advanced communication skills, leadership skills and be able to work well with all members of their team. Project managers also need to be organized and efficient as they are often responsible for keeping on track with deadlines and managing any risks that may arise during the life span of their projects. I have been using project management tools (aka Project Management software) for a long time. I started off with Microsoft Project and then moved to Basecamp, which was the first project management software that I used when I started working for myself.

Evaluation Criteria

Before I share my list with you, let me tell you the criteria that I used to choose these five tools:

  1. Must be web based (no desktop software)
  2. It must be easy to use, no training required
  3. Must have file sharing capabilities and provide collaboration across the team members
  4. Must have time tracking capabilities so that my employees can track their work hours and expenses
  5. Must be affordable (ideally free or low cost)

With those criteria in mind, here are my top 5 project management tools. Here are the Top 5 Project Management tools that every project manager needs:

Top 4 Project Management Tools 2022


FinClock is gaining popularity very quickly. It has a unique way of organizing projects and tasks, making it easy for teams to collaborate. Finclock has boards where you can create lists of tasks. You can add team members to different lists, and give them different permissions for each list. The best part about Finclock is its flexibility. When you start using it, you will notice that it doesn’t have lots of features from other PM tools, but as your project grows, so can Finclock’s functionality. If you are looking for a tool that focuses on usability more than features, then Finclock is perfect for you.


This is a free tool that allows you to create boards for different tasks, add cards for each task and move them on your board when completed. Trello also includes a number of integrations with other services like Google Drive so you can keep track of documents related to your project.


Basecamp is another free tool that allows you to assign tasks, organize teams and communicate easily with deadlines and progress updates. It is better suited for big projects that require more organization than Trello and has more features like time tracking, file sharing and milestone reminders.

Microsoft Project

This tool from Microsoft is better suited for larger businesses looking for more comprehensive project management software solutions. It has a lot of features including Gantt charts, resource management and reporting features that make it perfect for managing projects with large teams and multiple moving parts. You can also connect it with other Microsoft productivity tools like MS Teams.