Employee management software online tools – Page 21

Time clock app benefits

Posted on November 18, 2018June 8, 2022 by FinClock LLC

Best Time clock app for business Managers

Time clock apps have revolutionized the idea of attendance manageme nt system. Thinking of how to ensure workers in the field are attending to duties in time was not a priority in the past. However, the continued request from customers to have their issues attended on time has changed the narrative. Currently, both small and large companies are investing in time clock apps that run on the employee’s phones. Sounds a good idea? I believe there are many benefits related to using time clock app and I shall summarize the 7 main benefits of using a time clock app for attendance management. These benefits are based on research done across America and Europe.

1. Time clock apps enable attendance management for outdoor workers

Attendance app have focused on monitoring employees working in a fixed building. In fact, more than 75% of the current systems focus on the office-based workforce. But the world has changed and most people work outdoor. Think of the sales team that goes from door to door or from office to office looking for customers. How can a company implement attendance management to such a group? How about construction and security workers who work in the outdoor environment? The answer is to implement timesheet application that are available in both Android and IOS phones.

The outdoor workers can mark their attendance using their mobile phones because using such a time clock application will only require tracking the GPS location of workers. The best part of using such an application is to allow the managers to track the path taken by a certain worker, throughout the day. Thus, a time clock app will show the timesheet of an employee and also the workmap of an employee.

2. The best Time clock app won’t require internet to clock in and out.

Most recently, FinClock attendance application was launched in tech news. This application is among the few available attendance management systems, which allows employees to clock in and out when offline. Based on the technology, the workers will proceed with recording their timesheet when in the remote areas. This application has changed the way managers viewed attendance management. In fact, the workers find it friendly because it works in a similar way to other offline applications in their phone. The FinClock time clock app also allows the managers to have instant reports on the real-time position of their employees. The best way is to explore the demo for yourself. You may need to ask the support for login details, but they are always online and ready to help.

Having to automate operations using attendance software provides a workable solution for businesses, schools and organizations. Instead, this attendance app has automated location tracker, which will be active during the working hours of an employee and when the employee shift ends, the GPS tracker is switched off. It now becomes fun to work with employees in the field.

3. Use time clock app to download attendance timesheets

A good staff management system should allow the managers to have real-time timesheets of each employee. Think of having the timesheets directly from your phone as a manager. This is not a good way to manage employees because the application gives both the manager and employee freedom to work from anywhere. If you are a manager, you would need to see the attendance of an employee when you are on a vacation or travelling. Using the FinClock time clock app, you will be able to log in as an administrator and see exactly what is happening at the working stations. This is the importance of embracing the best attendance management technology.

4. Timesheet application will enable direct shift management

A good way to manage employees is to have smooth communication between the managers and the workers at all time. The employees may have issues with their shift management. as such, the application serves as staff management software. Using the best time clock app, the employees no longer have to start the manual paper work. Instead, the employees have the change to make a request directly from their application. Since this attendance system is configured to handle issues in real-time, the responsible manager will receive the shift management request directly to their account. Then, the manager can decide to log in and approve the employee to a new shift. It is a simple process which saves time, money and enhances good communication between managers and the employees.

5. The best timesheet app is available on Android and IOs

The benefits of using a time clock app in attendance management are many. Now let’s talk about where to find the application and how much they will cost. First, you can download the Android Timesheet application for clocking. You can also register a free trial here and explore the benefits of the application. In fact, the best way is to register a free trial and have one of the live support members take you through the full application. I found it very helpful to ask questions and fit the attendance management technology to the needs of my company.

6. It is good to use time clock app with the online attendance system features.

The cost factor is always an important question, especially in these time where the global economy requires restraint in business expenditure. It is critical to therefor find the right application and have it come at the right cost. I will talk of FinClock time clock app because this is the application I have used for quite some time. The application is cloud-based, so you will only require to pay for the service. One good thing about employee management software is the annual billing. This enabled me to just pay once a year. The cost is based on the number of employees. I have 150 employees and i fall in the category of mid-size clients. The cost is less than $2000 per year. Meaning that I am paying about $12 (12 dollars) per year. This was the cheapest offer I could get, for the features I was looking for. Truly, I would not recommend the freebies because they do not offer the data analytics that FinClock time clock app is offering.

7. Lessons learnt when using FinClock time clock app

The FinClock attendance app offers more than just the timesheets. This is a full HR system, which has been decentralized to reach people via mobile phones. I have a good experience when analyzing employee performance using the employee management application. Using the application, I can track the performance of each employee, track performance of a job group, the performance of a department and even get the overall performance of the whole company. The greatest lesson I can say is that timesheets and attendance analysis allows a company to change the entire way of working and let each employee take responsibility for their time and tasks at the individual level. The outcome was the faster completion of duties and eventually, we saved time and money. You can register free trial today and find more benefits of using the time clock app. Thank me later and lets next time explore the needs of performance management applications.

FinClock is an employee time clock, pay stub, and scheduling software that simply works. It’s affordable, simple, and easy to use. With FinClock, you can track employees' time, attendance, task assignments, shift minutes, hours worked, overtime, and more. You can generate detailed reports with employee hours, overtime, and more. FinClock also lets you create schedules instantly, manage employee schedules, print paychecks, and view/print personalized reports. The scheduling feature makes it easy to create a work schedule in minutes. With FinClock, there’s no more paper time cards or sticky notes to write an employee's name on. All you have to do is create the schedule and assign employees to shifts. Employees can clock in and out of shifts using the app or the web client. You can configure FinClock to send you email or text notifications any time an employee clocks in/out or their work is late. FinClock is easy to use. Set up employee profiles, assign employees to shifts, and create schedules. That’s it. It's that simple. FinClock can also integrate with your company's website. For example, you can embed the FinClock widget on your employee's work site that automatically displays their schedule. You can set up default time clocks and schedules for employees, or pick employees individually. With FinClock, you can set up custom rules like "never exceed 30 minutes overtime per shift". You can set up "job codes" for each shift that employees can clock in/out to.

1. Fingerprint and mobile based employee attendance ensures punctuality

Employees are required to mark daily attendance using either fingerprint attendance or mobile attendance systems. These attendance reports can be retrieved from the employee management system. here, fingerprint and mobile attendance platforms ensure that only an individual will mark their attendance. Thus, this is the solution to the main question asked by many managers; "how can managers stop employee attendance cheating?". The answer is use of biometric attendance machines, which can link to central employee management systems.

2. GPS & Real-Time Reporting ensures immediate, on-site accountability

A major challenge with most attendance management systems is the inability to track the location of an employee. A talk with a manager of multiple branches revealed that some employees may clock in or out at the wrong work station. The only way to avoid such cheating cases is to have the attendance devices Track the GPS location of an employee and indicate the report in real time. Tracking of employee location requires that the employee is aware that their location is being tracked. So, they will try their best to ensure that there is no day they clock in or out outside their area of work.

3. Attendance Management alerts and notifications ensures direct communication with all workers.

Modern Attendance management systems allow forwarding of alerts and notification to managers. Ideally, the managers should know where each employee is working, but the duties are just too many to allow the multiple locations tracking. The solution to these issues is to have attendance management alerts. The alerts are generated when an employee is late, when an employee is far from their work station and even when an employee is absent. The best Attendance management system allows automated alerts, to the managers and the employees.

4. The site managers publish and send custom reports of incidents from the field to manager

After employees arrive at their workstations, what should be the next step to ensure accountability? How do you know that each employee is working on their tasks at all times? The solution is to allocate the employee tasks and have them automatically update on progress. If an employee does not report, the management is alert via a notification. The manager can either click a button and request reports from employees automatically. This feature helps keep everyone on toes, which is beneficial to any company. A full guide on customized staff reports and delegation of reports have been discussed last month If you missed, find the guide on staff allocation here.

5. Automate Attendance reporting for staff, hr and even payroll managers.

The best attendance management system in the market now allows the managers to have automated reports on the progress of each employee. First, the Human resource manager will track the progressive performance of an employee directly from their computer or mobile phone. Then, the human resource manager can authorize sending of automated reports to the employee. Such reports may include the monthly timesheet, employee lateness analysis absenteeism and even leave management. These reports help to motivate employees to work hard towards the goals of the company.

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Staff scheduling guide

Posted on January 10, 2018June 8, 2022 by FinClock LLC

Professional online Payroll and scheduling software guide

A company needs a good payroll and scheduling software. A software that allows the management to first, register employees and eliminate ghost workers. An attendance software that provides a proper accounting of the employees time that have come to work every day and to find out who is working and who is not. A good employee payroll software will help the company achieve five main goals. At the same time, a good employee scheduling software will also provide 5 main benefits. How about a software that includes both payroll and scheduling software features? As you can guess, the benefits will amount to at least ten. I shall discuss the main benefits that you shall attain when you make the right choice. But how do you make the right choice? I bet this should be the first agenda to consider. you can choose to book video demo of the best software here

How to find the best payroll and scheduling software for your employees.

I have spent many years touring the world. Not to see wildlife, which I would love to do, but to offer employee performance improvement advice. I have gathered a list of parameters to look for in a company, and decide where the company is efficient or not. These are the main parameters that you need, in order to select a good software to serve your business and enable you to attain the annual goals with ease.

Employee motivation using performance Management Tips

A payroll and scheduling software should become a channel for proper communication of your employees. If the employees are not motivated, a channel of communication will only depict the negative attitude of the employees. Thus, the first step is to evaluate the motivation level of the employees. Here, look for how employees respond to daily activities. Find out if your employees are happy to come to work every day. If you are pushing them, then there is a problem. The problem is mainly how good they are able to respond to the Project planning software reports. After you evaluate their attitude, you will be able to allocate these employees the duties that they love doing. A simple questionnaire, with anonymity will be a good starting point.

2. Employee skills

You need to know what the employees are capable of before assigning them duties. In a good employee app, the employee performance measurement should be based on their response to a given task. Some tasks will require specialized skills and if you assign them to an employee with no skills, you will frustrate them and the outcome shall be negative to your company. It is therefore mandatory to know the skills of each employee. Then, choose a software that will first allocate each employee the tasks that they are best capable of. Then, tie the allocated tasks to a payroll, meaning that once an employee completes a given task, their payment is approved and now reflects on the payroll. Meaning that the payroll and scheduling software that you need must be able to connect the payment to task scheduling capabilities. Here, I propose that you go for either staff management software. This software have the capacity to automatically assign employee duties. But also, a review conducted by Amazon bloggers shows that for outdoor based employees, such as security guards, real estate agents, and construction companies, it will not be possible to use because it is meant for indoor employees. This leaves us with FinClock Attendance Management System as the best outdoor payroll and scheduling software in the market.

3. Data integrity of the payroll and scheduling software

A software that collects critical data, such as task completed by the employees and their payments, should be able to reflect the exact details of the employees. Here, the employees should not form syndicates that cheats or have buddy punching. Thus, look for a bio-metric payroll and scheduling system, which is not only based on individual working hours, but also individual tasks completed by a given employee. There are various software that offer biometric payroll features, but most lack the task scheduling feature, which is essential in the process of improving performance. Again, FinClock payroll and scheduling software emerges to be the best choice. Here, the employees are required to first be registered using their fingerprints.

4. Required hardware devices to run the employee payroll and scheduling software

Do not worry about the device to use because the system comes with a device that runs both android and fingerprint on same phone like device. This device is called the attendance system. When the employees come to work in the morning, they will use their fingerprint to mark a sign in. when they leave job, they will mark sign out and the hours they have worked shall be automatically calculated. The company manager will therefore be able to know how much to pay, either on daily, weekly, monthly or annual basis. Using this payroll and scheduling software offers special features that will help the company make elaborate plans, and enable payments to be organized much earlier than the deadline.

5. Company operations

Using this the FinClock online employee management software has helped many construction and security firms to have proper payroll and scheduling plans software plans, meaning that once one acquires and starts using he system, the attitude, skills and integrity of the work done by the employees is well taken care of. Think of embracing a system that not only saves your time but allows saves you money. Here is a good demo of how the system operates and the exact pricing to expect. I bet a mostly bundle will serve very well for a company that is ready to improve employee performance and eventually reap the fruits of efficiency. Register Free Trial for Payroll and software demo Here and the support team shall guide you to success.

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Biometric Time attendance: 10 Steps User guide for Companies

Posted on June 10, 2017June 21, 2023 by FinClock LLC

1. Top Biometric Time Attendance Systems

Attendance software analysis may consume a lot of time to analyse, especially if you are still using the traditional timesheets. Based on long term research, business managers, engineers and software developers have combined their valuable experience and invented biometric attendance machines . This system covers the business needs in all employee attendance needs. The features included are organized such that a business has a place to start, on its journey to digitizing operations. The features are available as modules which are custom made to run on both mobile and web based platforms. Take a look at the summary and register a free 21 days trial.

2. Role of Biometric Time Attendance system reports in Business management

Managers spend a lot of time evaluating the performance of employees. The performance of each employee will affect the overall profitability of a business. A report on business turn around shows that companies have depended on this aspect as a main way to regain profitability, even in very competitive businesses.

Studies by Deloitte shows that averagely, less than 50% of workforce is self motivated to work. meaning that if a manager decided to let employees work at will, the overall performance of a company will not reach 50%. Being motivated and delivering are two dependent factors, whose main link is supervision.
managers will therefore need attendance management software that will help indicate the rewards of a hardworking employee as well as the penalties of non performing employees.
Attendance records form an important aspect of any human resource. Traditional manual attendance methods have been overtaken by time. Currently, people do not follow verbal rules. Thus, the way out is to have a biometric time attendance reports, from which a manager can decide who is working and who is not.
The timesheets, performance records and payroll records reflect the actual situation on the ground, a biometric attendance report one employee to individual timesheets. This will mean that an employee will not collude with colleagues and have fraudulent attendance records.

3. How to Use Biometric Time attendance software

Biometric devices include the fingerprint, facial and vein recognition machines. The use of such machines include time attendance reporting, access control and other biometric verification needs. In this case, we shall focus only on online employee management software. The machine will either come with a basic software that generates excel sheets from attendance records or come with no software at all. The first step is to find the best biometric attendance machines or devices that can can fit to your line of work. The machines are then configured to work on either Linux, windows or web-based platforms. The best way is to use cloud based biometric attendance system. Regardless of the current hardware, finclock team is able to configure the biometric machines to provide the best out of the data. This is easy, fast and affordable. If you are looking to integrate biometric attendance machines with cloud servers, contact finclock support Here.

4. Generating Timesheets reports from biometric attendance records.

Bio metric attendance reports include the time an employee arrived at work and began their shift, the time the employee left the workstation and marked end of their shift and even the number of hours worked. The best way to find number of hours worked is to have the employees clock in and out using the finclock field staff attendance application. If you have many employees, i.e. more than 20 workers in one station, the best way is to have a fingerprint time clock device. this is a bio metric clocking device that can be used for both in the field or in a fixed building. The finclock attendance device shall generate reports of each employee based on their shift organization.

The time-sheet reports are stored in the device for a lifetime when the device is offline. When the bio metric attendance device is connected to the internet, the data is automatically sent to the web-server. This is the best advantage of using finclock attendance app. Find a bio metric user guide by registering a free trial or contact support here for free registration. You can access Finclock Web-admin through your phone or computer. The data is securely transferred to your FinClock Web-admin in real time. FinClock web-admin will process the data collected in the field and provide you with: major information which shall be recorded based on either the mobile app or the fingerprint attendance kits. These reports are important in making financial and operational decisions in a company. Some of the critical reports include;

timesheets
reports on wages (pay-per-hour)
Record of events at the workplace, based either per hour, per day or per month.
You will get reports of the analysis, which you can download and use for various transactions in your company.
You will be able to view and download reports from your web-admin at anytime, after a secure login. these reports are availed both in pdf or excel timesheet application reports which can not be edited. you will be able to view these reports directly when you register a free trial here the reports include;

5. Marking Time card using Biometric Time Attendance devices

FinClock attendance management software has features that entail the use of attendance application features to record attendance. Starting with fingerprint and facial recognition technology, the employees can record attendance and a real-time GPS powered event recording system.
These two powerful applications are availed to your workplace by on a mobile device.
Employees will be able to register and clock in and out using the FinClock attendance manager app, and the data is automatically uploaded to your account on our FinClock web server, where you can evaluate the reports from any location.

6. Automated Employee Performance reports from the biometric attendance reports

Employee performance reports can be based on many factors but the most important factor is attendance. The attendance reports show how punctual employees have been, how many days of absenteeism and how many hours of overtime an employee should be paid for. The staff management software offers performance reports are based on an analytics features, which enable combining the employee daily hours, lateness hours and even the days they have signed in and out from their expected work station. Thus, the performance reports can be based on ratings, which range from 0 to 100%. A good report is based on cumulative hours attended from the first day of the month to the last day. Each day, an evaluation is re-calculated and included in the previous performance records.

Thus, an employee can be late for one or two days, but then decide to compensate the hours in a different shift. This effort will be included in their performance, thus enable the employees performance report to be accurate. You can view free performance reports here.

7. Employee shift management on the biometric attendance System

Shift management is an important aspect that must be included in a time attendance management system. The best way is to have master template, which is organized to allow quick set up of shifts for each employee. IF you have many employees, you can use the shift scheduling system which allows uploading of a single file and shift allocation takes effect immediately. Then, there will be constant changes in shifts. How then do you handle the shifts?

Worry not because Finclock Attendance shift allocation features allows multiple selection of employees. Human resource managers using the this attendance management system agree that for a workforce of 1000 employees, it take about 30 minutes to allocated shifts to all all employees. If that is the case, timesheets should take less than 5 minutes to download. Feel free to contact finclock support team for a free guide here.

8. Automated timesheets to payroll integration or connection

Reports obtained from attendance systems must be used in decision making for growth of a company. It is therefore important to have the company providing the devices offer connection or integration of the biometric time attendance reports to avoid duplication of tasks and files. Here, it is critical to find a method of capturing the information in a uniform manner.

Critical evaluations are therefore important before any integration is done. Consider having a way of automatically generate payroll from timesheets. Luckily, Finclock attendance software explains this feature and its only about setting the hourly wage of employees and the rest work on payroll is done for you. The automated payroll calculation from timesheets has helped reduce discrepancies because there is a way to check the audit and edit trail of each employee's records. So we can conclude that timesheet to payroll integrations is free. A free payroll generation tutorial is provided when you contact the support team here

9. Use Attendance reports in Project management budgets

Human capital management is an important part of any project management. Research done in the US estimates that human or labor cost can range from 25-50% of a project. Thus, if a project manager is looking to cut costs, the first place to check is the human costs.

The best way to track the cost is to have clean attendance reports, which are then converted to payments when a payroll is generated. This feature will require the use of a mobile attendance application, which can be used to record both project and attendance reports. A good application is Attendance app. Either of these two applications will offer the much needed clean reports.

10. How to Link Biometric attendance system reports to hr software

The aim of gathering the attendance data is to use it in payments, promotions, task allocations, project monitoring among other roles of management. Thus, the linking of the biometric reports to either a central ERP or Enterprise management system needs to be a priority point of evaluation, before committing to buy anything. I advise that consulting a consultant or partners who offer full integration of biometric attendance reports and ERP be considered.

Here is a recommended software company, who is very willing go an extra mile for in support. In the case of Finclock EMS, the current biometric devices come as a part of a complete Enterprise management system, meaning that it shall be a 'plug and play' process. In this case, you will purchase one module at a time, thus giving your company a chance to adapt to the technology change. Also, the module based approach will free your company from the burden of heavy investment.

11. Essential action points when purchasing biometric attendance software

Start A free Trial today with Finclock EMS and explore the features that will benefit your business. You can register here and have a a 21 days to explore the features. Actually, they offer a free demo account when you contact the support. The support team shall take you through the demo and ask for any necessary customization that you may need.
Choose the options for fixed or handheld devices
Select a team that shall help you with actual training for both users and the management
Evaluate the biometric attendance reports, especially timesheet application, payroll, shifts management and Employee performance reports.
Request integrations and proceed to acquire a complete online staff Management system
Grow step by step as your workforce adapts to new technology.
Measure the success by checking the progressive increase in profits.
Book A Free demo Today and the support team shall guide you step wise.