Category: Employee management software online tools

Professional online Payroll and scheduling software guide

A company needs a good payroll and scheduling software. A software that allows the management to first, register employees and eliminate ghost workers. An attendance software that provides a proper accounting of the employees  time that have come to work every day and to find out who is working and who is not. A good employee payroll software will help the company achieve five main goals. At the same time, a good employee scheduling software will also provide 5 main benefits. How about a software that includes both payroll and scheduling software features? As you can guess, the benefits will amount to at least ten. I shall discuss the main benefits that you shall attain when you make the right choice. But how do you make the right choice? I bet this should be the first agenda to consider. you can choose to book video demo of the best software here

How to find the best payroll and scheduling software for your employees.

I have spent many years touring the world. Not to see wildlife, which I would love to do, but to offer employee performance improvement advice. I have gathered a list of parameters to look for in a company, and decide where the company is efficient or not. These are the main parameters that you need, in order to select a good software to serve your business and enable you to attain the annual goals with ease.

1. Employee motivation using performance Management Tips

A payroll and scheduling software should become a channel for proper communication of your employees. If the employees are not motivated, a channel of communication will only depict the negative attitude of the employees. Thus, the first step is to evaluate the motivation level of the employees. Here, look for how employees respond to daily activities. Find out if your employees are happy to come to work every day. If you are pushing them, then there is a problem. The problem is mainly how good they are able to respond to the Project planning software reports. After you evaluate their attitude, you will be able to allocate these employees the duties that they love doing. A simple questionnaire, with anonymity will be a good starting point.

2. Employee skills

You need to know what the employees are capable of before assigning them duties. In a good employee app, the employee performance measurement should be based on their response to a given task. Some tasks will require specialized skills and if you assign them to an employee with no skills, you will frustrate them and the outcome shall be negative to your company. It is therefore mandatory to know the skills of each employee. Then, choose a software that will first allocate each employee the tasks that they are best capable of. Then, tie the allocated tasks to a payroll, meaning that once an employee completes a given task, their payment is approved and now reflects on the payroll. Meaning that the payroll and scheduling software that you need must be able to connect the payment to task scheduling capabilities. Here, I propose that you go for either staff management software. This software have the capacity to automatically assign employee duties. But also, a review conducted by Amazon bloggers shows that for outdoor based employees, such as security guards, real estate agents, and construction companies, it will not be possible to use because it is meant for indoor employees. This leaves us with FinClock Attendance Management System as the best outdoor payroll and scheduling software in the market.

3. Data integrity of the payroll and scheduling software

A software that collects critical data, such as task completed by the employees and their payments, should be able to reflect the exact details of the employees. Here, the employees should not form syndicates that cheats or have buddy punching. Thus, look for a bio-metric payroll and scheduling system, which is not only based on individual working hours, but also individual tasks completed by a given employee. There are various software that offer biometric payroll features, but most lack the task scheduling feature, which is essential in the process of improving performance. Again, FinClock payroll and scheduling software emerges to be the best choice. Here, the employees are required to first be registered using their fingerprints.

4. Required hardware devices to run the employee payroll and scheduling software

Do not worry about the device to use because the system comes with a device that runs both android and fingerprint on same phone like device. This device is called the attendance system.  When the employees come to work in the morning, they will use their fingerprint to mark a sign in. when they leave job, they will mark sign out and the hours they have worked shall be automatically calculated. The company manager will therefore be able to know how much to pay, either on daily, weekly, monthly or annual basis. Using this payroll and scheduling software offers special features that will help the company make elaborate plans, and enable payments to be organized much earlier than the deadline.

5. Company operations

Using this the FinClock online employee management software has helped many construction and security firms to have proper payroll and scheduling plans software plans, meaning that once one acquires and starts using he system, the attitude, skills and integrity of the work done by the employees is well taken care of. Think of embracing a system that not only saves your time but allows saves you money. Here is a good demo of how the system operates and the exact pricing to expect. I bet a mostly bundle will serve very well for a company that is ready to improve employee performance and eventually reap the fruits of efficiency. Register Free Trial for Payroll and  software demo Here and the support team shall guide you to success.

 5. Marking Time card using Biometric Time Attendance devices

• FinClock attendance management software has features that entail the use of attendance application features to record attendance. Starting with fingerprint  and facial recognition technology, the employees can record attendance and a real-time GPS powered event recording system.
• These two powerful applications are availed to your workplace by on a mobile device.
• Employees will be able to register and clock in and out using the FinClock attendance manager app, and the data is automatically uploaded to your account on our FinClock web server, where you can evaluate the reports from any location.

6. Automated Employee Performance reports from the biometric attendance reports

Employee performance reports can be based on many factors but the most important factor is attendance. The attendance reports show how punctual employees have been, how many days of absenteeism and how many hours of overtime an employee should be paid for. The staff management software offers performance reports are based on an analytics features, which enable combining the employee daily hours, lateness hours and even the days they have signed in and out from their expected work station. Thus, the performance reports can be based on ratings, which range from 0 to 100%. A good report is based on cumulative hours attended from the first day of the month to the last day. Each day, an evaluation is re-calculated and included in the previous performance records.

Thus, an employee can be late for one or two days, but then decide to compensate the hours in a different shift. This effort will be included in their performance, thus enable the employees performance report to be accurate. You can view free performance reports here.

7.  Employee shift management on the biometric attendance System

Shift management is an important aspect that must be included in a time attendance management system. The best way is to have master template, which is organized to allow quick set up of shifts for each employee. IF you have many employees, you can use the shift scheduling system which allows uploading of a single file and shift allocation takes effect immediately. Then, there will be constant changes in shifts. How then do you handle the shifts?

Worry not because Finclock Attendance shift allocation features allows multiple selection of employees. Human resource managers using the this attendance management system agree that for a workforce of 1000 employees, it take about 30 minutes to allocated shifts to all all employees.  If that is the case, timesheets should take less than 5 minutes to download. Feel free to contact finclock support team for a free guide here.

8.  Automated timesheets to payroll integration or connection

Reports obtained from attendance systems must be used in decision making for growth of a company. It is therefore important to have the company providing the devices offer connection or integration of the biometric time attendance reports to avoid duplication of tasks and files. Here, it is critical to find a method of capturing the information in a uniform manner.

Critical evaluations are therefore important before any integration is done. Consider having a way of automatically  generate payroll from timesheets. Luckily, Finclock attendance software explains this feature and its only about setting the hourly wage of employees and the rest work on payroll is done for you. The automated payroll calculation from timesheets has helped reduce discrepancies because there is a way to check the audit and edit trail of each employee's records. So we can conclude that timesheet to payroll integrations is free. A free payroll generation tutorial is provided when you contact the support team here

9.  Use Attendance reports in Project management budgets

Human capital management is an important part of any project management. Research done in the US estimates that human or labor cost can range from 25-50% of a project. Thus, if a project manager is looking to cut costs, the first place to check is the human costs.

The best way to track the cost is to have clean attendance reports, which are then converted to payments when a payroll is generated. This feature will require the use of a mobile attendance application, which can be used to record both project and attendance reports. A good application is  Attendance app. Either of these two applications will offer the much needed clean reports.

10. How to Link Biometric attendance system reports to hr software

The aim of gathering the attendance data is to use it in payments, promotions, task allocations, project monitoring among other roles of management. Thus, the linking of the biometric reports to either a central ERP or Enterprise management system needs to be a priority point of evaluation, before committing to buy anything. I advise that consulting a consultant or partners who offer full integration of biometric attendance reports and ERP be considered.

Here is a recommended software company, who is very willing go an extra mile for in support. In the case of Finclock EMS, the current biometric devices come as a part of a complete Enterprise management system, meaning that it shall be a 'plug and play' process. In this case, you will purchase one module at a time, thus giving your company a chance to adapt to the technology change. Also, the module based approach will free your company from the burden of heavy investment.

11. Essential action points when purchasing biometric attendance software

1. Start A free Trial today with Finclock EMS and explore the features that will benefit your business. You can register here and have a a 21 days to explore the features. Actually, they offer a free demo account when you contact the support. The support team shall take you through the demo and ask for any necessary customization that you may need.
2. Choose the options for fixed or handheld devices
3. Select a team that shall help you with actual training for both users and the management
4. Evaluate the biometric attendance reports, especially timesheet application, payroll, shifts management and Employee performance reports.
5. Request integrations and proceed to acquire a complete online staff Management system
6. Grow step by step as your workforce adapts to new technology.
7. Measure the success by checking the progressive increase in profits.
8. Book A Free demo Today and the support team shall guide you step wise.