Employee Management software Features

Online shift management with Employee management software

Online shift management using employee management system is easy because all the features are available in one account. Register your organization or company’s account and start by adding the type of shifts in your organization. Then, select the people who belong to a given shift and assign them a shift. For instance, people working in the morning shift can be selected and assigned the shift from 8 AM to 5 PM. The assigned people get a text message (SMS) showing their shift details. The shift assignment process is simplified to allow you to complete the process in 3 minutes and continue with other activities. Thus, start using online shift management in your employee management system account and save time and money.

Manage employee records

You may need to organize employee records for your company to grow. Proper organization of employee records ensures that no time is wasted tracking someone’s details or completing a transaction. Markedly, the starting point of any business management strategy is proper record keeping. Most importantly, the employee records, job category history, evaluation/ appraisal reports as well as financial records need to be accessible instantly. Thus, start using an employee management system to manage employee records.

Online leave management with Employee management system

Managing employee leaves is simplified when using Finclock because you can achieve all the leave management functions online. You will log in to your account and proceed to add the leave policies in your organization. The leave policies define the types of leaves; such as academic leave, Maternal leave, among others. The next step is to define the maximum number of days that each person can take. For instance, managers may be entitled to 30 leave days per year. Then, you may assign leave to a person and they will get an email notification showing the details of their leaves. The online leave management feature also includes the calculation of leave balances and allowances. Moreover, the system gives you the annual leave reports, rolled-over leave reports, and leave balance reports. Hence, using employee management software with online leave management features helps you to simplify the leave management functions.

Manage Employee job groups and categories

Managing employee job groups using employee management software has been simplified to a 3 minutes job. Start by creating the job groups under the company departments. For instance, you may have a project manager as a job category under the operations department. When you create the job categories, proceed to assign job categories page and select the people who should be assigned that job group. In this example, you may assign James the project manager’s job category and proceed to manage other items such as tasks and projects. Hence, managing job categories using employee management software entails adding job categories and assigning them to people.

Employee management software results

Stop employee absenteeism

Stop absenteeism when you use employee management software to manage workers, you will be able to assign people shifts and automatically alert them using SMS. The people will manage attendance online using the attendance system. Alternatively, the people working in the field will use the attendance application to mark attendance. This method eliminates absenteeism because the people are paid according to the hours worked. Thus, employee management software eliminates absenteeism in your organization.

Stop lateness

Employee lateness can lead to an increased cost of labor. Using staff management software eliminates lateness because the employees will have to attend their shifts on time. Under attendance tracking, your employees will mark attendance using the online attendance system (Time IN and time OUT). The timecards are auto-processed to timesheets, which can be used to process payments. Hence, the people are paid according to the number of hours worked. Therefore, using the employee management system will deduct payment when someone is late for work.

Reduce work expenses

Employee management software helps you to reduce expenses by cutting the cost of operations in labor and projects. The human resource costs depend on time management, which means that reducing time wastage will reduce the overall work expenses. Companies use employee management system to track the expenses per person. The system provides tools to plan work, track work progress, and eliminate unnecessary costs. For instance, using the work management system eliminates the manual monitoring of projects, which eliminates unnecessary trips to the work locations. Consequently, the company reduces work expenses using work management system.

Reduce overtime using employee attendance software

The employee management software is linked to online attendance software, which helps the managers to organize employee shifts and eliminate unnecessary overtime hours. Notably, overtime hours can increase labor costs by 15-20%, which means that proper management of shifts will eliminate unnecessary costs. Managers using employee attendance software have reported a 10-15% reduction of overtime costs when they started using an online employee management system. Moreover, any company will achieve higher efficiency when they start using the employee management system. Furthermore, the online employee management system comes at affordable packages, which ensures that any company can start using the system to manage a workforce and reduce overtime costs.

Improve employee productivity using work management system

Employee productivity is a measure of worker’s output in a given timeline. In this case, output refers to the tasks completed by the employee in the right quality. The most important aspect of employee productivity is quality and timeliness. These two aspects are improved when using an employee work management system, which comes with attendance tracking and task management features. Using an online work management system eliminates the confusion when assigning work to people and improves the productivity of each person. Additionally, the work management system eliminates manual follow-up, which helps the employees to self-manage their work. Markedly, improved self-management skills of each worker culminate in higher productivity of the company. Thus, using an employee management system with task management can improve the productivity of workers and help the organization to achieve goals in the set timelines.

Improve employee engagement and communication

A work management system comes with tools for employee communication. The tools include instant SMS, alerts, and notifications. The online work management system has a notification board, which enables each employee to see tasks and activities that they should perform. Moreover, the system has a priority ranking for the notes, where the requests from people are treated as a high priority. Reminders are ranked as normal priority. Other notifications and alerts are ranked as a low priority, which ensures that employees can attend to urgent tasks and requests immediately. Furthermore, instant SMS when someone is assigned a request or a task helps the employees to cut the time of response, which leads to higher productivity and efficiency in the organization. Therefore, using a work management system improves employee engagement and communication, which leads to higher productivity.

Automate work performance reports with employee management software

Employee performance is measured based on their task completion rates and attendance report. The employee’s performance is automated in the work management system. In this case, the employee attendance records are automatically processed to time performance reports and ranked from zero to 100%. Additionally, the task completion rate is ranked according to the lateness rate and the number of tasks. Hence, a manager will download the work performance reports and use them to make informed decisions. The most popular way is to identify the least performers and investigate the reasons for low performance. Other managers use the work performance reports to identify redundant workers, who may be reassigned to other areas where they can be more productive. Therefore, using a work management system helps you to automate work performance reports.

Manage remote workers with online employee management system

Working remotely has become the new normal since 2019 and many organizations face the challenge of monitoring the workers and coordinating the teams. The best way to manage remote workers is to use online employee management system with task reporting features. The employees will log in to their accounts and see the work allocated to them. The employees can view work details, deadlines, and attachments, which enable them to work efficiently. The system includes task planning and task reporting features, which help the employees to organize their time properly and deliver the work on time. Furthermore, the employees can make reports of work and indicate the progress, and costs of work. The reports are automatically analyzed under the work reports.

Remote workers can send reports using a mobile phone or web browser by login into their accounts and adding the reports from any location. Moreover, the managers are automatically notified when a report is sent, through instant messaging (SMS). The employees can also send internal messages to team members or management, and get responses on time. The outcome of implementing the communication module in the employee management system is to streamline internal communication and keep everyone updated, and focused on their respective duties. The companies who embrace online employee management systems for task management gain many benefits, which include fast completion of work. The inherent benefit of internal timeliness is faster delivery of projects, services, and products to customers. Thus, remote workers are managed using online staff management system and improve task completion rate in the organization.

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