Attendance system benefits

Attendance system helps your team to save time and maximum productivity. Currently, all businesses and institutions seek to maximum employee productivity, which can be achieved using employee attendance system. The attendance system can be deployed in several ways, where the appropriateness depend on the nature of your work. Teams that work in the same location can use a biometric attendance system, which comprises of Portable biometric attendance machine (clocking devices), and attendance software. For teams working on the field, the best option is to use attendance app that is linked to a web-based attendance system. Thus, any team of employees or members of an organization can choose the appropriate system to manage attendance.

Timesheet reports from attendance system

When employees mark attendance, the data is either stored in the biometric device or mobile phone. When an internet connection is available, the data is sent to the attendance software, which analyzes the data into timesheet reports. A timesheet report shows the start and end time of a shift. The report can be shift-based timesheet report, daily timesheet report, and weekly, and monthly timesheet reports. This way, the manager can use the timesheet reports to process payments and performance reports.

Processing timesheet for payment

Timesheet processing is automated when using online attendance system. The timecard or timesheet data goes to the system and gets summarized into the payable and non-payable hours. In the case of non-payable hours, the manager can make approvals for payment, when the employee provides a valid reason for payment consideration. Notably, attendance software with timesheet processing helps save time and simplify the process. Comparing automated timesheet processing to manual processes shows that the time spent to analyze and process payments is reduced by 95%. For instance, manual timesheet processing can take several days for a team of 100 employees. Conversely, the automated timesheet processing takes few hours for the same number of employees. Thus, embracing online attendance software for timesheet processing saves time, and simplifies the payment processing.

Payroll from timesheet reports

A payroll is processed from timesheet reports by exporting the payable hours to the payroll system. In this case, employees will be paid for the time worked only. This method reduces the labor costs by 30%. Besides, online attendance software with payroll processing makes the work of managers easy because the whole payment processing process is completed in the same system. Hence, using attendance system for payroll processing makes work easy and improves accuracy of the payroll. Consequently, your business will reduce the cost of labor and utilize the funds for growth.

Employee performance reports

Attendance software with employee performance reports has features to analyze the performance of each person based on their attendance records. The employees who come to work late are rated low, which helps managers to decide on the best course of action for non-performing employees. This way, managers can discipline employees who are lazy. The employee attendance system offers departmental performance reports, which helps company owners to identify the challenges in the organization. Using the attendance system, you can download performance reports monthly, quarterly or yearly. Then, you can use the reports for appraisals, staff evaluation. Hence, the best way to manage employee performance is to use tamperproof attendance system with task management features.

Project management system benefits

Project management system (web-based)

Project management system designs have improved significantly, and deployment taken a different path. Currently, the best project management systems are web-based, thanks to stable cloud hosting services. There are many cloud based systems and the move to move your project management needs to a cloud based system is much welcome than before. Moreover, the companies offering these services are well versed with security issues associated with cloud based systems. Thus, here are the benefits of using web based project management system in your organization.

Send project reports from any location

Unlike traditional systems, web-based project management system can be accessed from any location, enabling people to make work reports remotely. The best way to make work reports is to login using a mobile phone and view the projects. Then, select the project where you wish to attach a report and proceed to make the work report. A project work report may include the work completed in a day, expenses and items used in that specific work or task. Then, the management will get all reports in a summarized manner that will help them make decisions in real-time.

Get real-time information about projects

Using an online project management system helps you to get real-time information about the projects. You will receive the reports sent by your team members instantly. Besides, cloud-based project management system has notification features, which alerts you when a report has been sent from a member of your team. Hence, the real-time reports can help you make instant decisions about a given project.

Project requests and notifications

Online project management software comes with tools to help you receive notifications and requests from your team. The best way to communicate in team management is using alerts and SMS. This combination of notifications ensures that you know exactly what is happening in the project. For instance, using project management software enables you to send instant requests for items to people in your organization, which eliminates delays in the projects. Moreover, the notification feature can inform you when a project task is late or requires attentions from you or a given member of your team. Hence, using online project management system eliminates barriers to communication, which initiates smooth collaboration in projects.

Online Project costing

Coming up with the costs in a project is simple, fast and efficient when using online project management system. Using a system simplifies the project costing process and makes the work easy and fast. You can start by creating the item list, which comprises the items or services that are involved in the project. This list will include the cost of items and the services. Thus, when you create a project, you will select the tasks, ad items to the tasks and the system helps you to calculate the total costing. Then, you may proceed to make quotations using best project management software company

Quotation using project management system

A quotation is generated from the project costing by adding the margins per item or task. This way, you will decide the margins per item and review the total cost of a project. This will enable you to send quotation to clients using the project management system. A quotation can be saved, and referred to in future, where you will save more time when creating and sending project costing. Besides, you can send quotations from any location because the online project management system is accessible using a mobile phone or a browser. Thus, embrace the best project management system and simplify the process of communicating costs to your clients.

Project financial reports

Project financial reports are generated by the system based on the costs and the budgets for the project. In this case, you will get the project revenue or income, project costs and expenses. Thus, you will monitor the project revenues directly from your phone. Besides, using online project management software gives you notifications and alerts, when the project cost exceeds the budget. The project financial reports also helps you to price projects according to the expenses and set the profit margins per project. Consequently, your clients will get a clear picture of the cost implications of the project, and you will get the revenue reports for a given project. Hence, using project management software helps your business to achieve maximum profits in projects.

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