Project management system (web-based)
Project management system designs have improved significantly, and deployment taken a different path. Currently, the best project management systems are web-based, thanks to stable cloud hosting services. There are many cloud based systems and the move to move your project management needs to a cloud based system is much welcome than before. Moreover, the companies offering these services are well versed with security issues associated with cloud based systems. Thus, here are the benefits of using web based project management system in your organization.
Send project reports from any location
Unlike traditional systems, web-based project management system can be accessed from any location, enabling people to make work reports remotely. The best way to make work reports is to login using a mobile phone and view the projects. Then, select the project where you wish to attach a report and proceed to make the work report. A project work report may include the work completed in a day, expenses and items used in that specific work or task. Then, the management will get all reports in a summarized manner that will help them make decisions in real-time.
Get real-time information about projects
Using an online project management system helps you to get real-time information about the projects. You will receive the reports sent by your team members instantly. Besides, cloud-based project management system has notification features, which alerts you when a report has been sent from a member of your team. Hence, the real-time reports can help you make instant decisions about a given project.
Project requests and notifications
Online project management software comes with tools to help you receive notifications and requests from your team. The best way to communicate in team management is using alerts and SMS. This combination of notifications ensures that you know exactly what is happening in the project. For instance, using project management software enables you to send instant requests for items to people in your organization, which eliminates delays in the projects. Moreover, the notification feature can inform you when a project task is late or requires attentions from you or a given member of your team. Hence, using online project management system eliminates barriers to communication, which initiates smooth collaboration in projects.
Online Project costing
Coming up with the costs in a project is simple, fast and efficient when using online project management system. Using a system simplifies the project costing process and makes the work easy and fast. You can start by creating the item list, which comprises the items or services that are involved in the project. This list will include the cost of items and the services. Thus, when you create a project, you will select the tasks, ad items to the tasks and the system helps you to calculate the total costing. Then, you may proceed to make quotations using best project management software in Kenya
Quotation using project management system
A quotation is generated from the project costing by adding the margins per item or task. This way, you will decide the margins per item and review the total cost of a project. This will enable you to send quotation to clients using the project management system. A quotation can be saved, and referred to in future, where you will save more time when creating and sending project costing. Besides, you can send quotations from any location because the online project management system is accessible using a mobile phone or a browser. Thus, embrace the best project management system and simplify the process of communicating costs to your clients.
Project financial reports
Project financial reports are generated by the system based on the costs and the budgets for the project. In this case, you will get the project revenue or income, project costs and expenses. Thus, you will monitor the project revenues directly from your phone. Besides, using online project management software gives you notifications and alerts, when the project cost exceeds the budget. The project financial reports also helps you to price projects according to the expenses and set the profit margins per project. Consequently, your clients will get a clear picture of the cost implications of the project, and you will get the revenue reports for a given project. Hence, using project management software helps your business to achieve maximum profits in projects.