6 Task Management Software Features
Task management system helps you in the following ways:
- You shall create tasks, and delegate to team members.
- Plan task deadlines and tracked the task progress in real-time (phone and web).
- Team members will update progress of tasks and managers get notifications.
- Respond to requests in your tasks before they affect the performance.
- View and approve task reports.
- Get staff performance reports from the tasks completed.
Using a project management system requires an understanding of the needs of all stakeholders in the project. Here, we shall discuss using project management software for the benefit of both the company/organization, client and the employees. These three factors are based on the analysis of the best project management guides across the world. There are three main categories of people to consider in project operations. First, the client, business owner as well as the workers.
Who needs a task management system?
The business owner, director or managers in an organization are the first people to come into contact with software vendors. Before they consider investing in a project management system, they must consider the other two parties, namely; clients and the workers. Here, the manager’s or business owner should consider investing in a project management system that fits the needs of the three parties and even extends beyond the benefits of using project managing systems to the future of the business or the organization. Experts in project management systems advice that, since a manager is the final decision maker in the software sales process, it ends up that most software vendors will provide many features to suit the management. However, the best systems are the user-focused project management systems, since they provide a simplified working environment, thus making the project reporting process as easy as possible. However, the modern project management systems have a bi-directional approach, a method commonly known as feedback loops. Here are the critical features to look for as a business owner.
The best task management system for construction is able to record all activities happening at the site. The projects will include many steps such as land excavation, laying a foundation, setting up the construction among others. Each stage comes with new requirements, which include tasks, expenses, and labor. A good project management system for construction should include as many tools as possible, to help managers make the right decision at each stage of the project. Also, the managers need to be able to see as many details as possible, in real-time. Thinking of making a good move when buying a project management system or a task manager app requires you to set the right goals and expectations when managing the project. I would think of taking the right steps starting with finding the software for construction projects. Specifically, a work management system designed to fit the needs of construction companies.
A good task management system must include task manager app for construction companies, which will come with project planning tools. These tools are used to plan the project from scratch, before moving into the construction site. Thus, the construction project will be run according to the master plan. Here, the master plan will include the Bill of quantities (BoQs), labor budgets among others. The best work management system will enable construction workers to record the time and tasks completed, using the task management app from these two reports, a manager will decide on the exact payments to be made.
A task management software and the task management app should be linked to the payroll, where the people are paid according to the work done. I would recommend considering a system that can allow downloading construction project reports both in PDF and spreadsheet formats. As such, a manager will be able to cut the tie spent on report preparation by over 50%.
Field service workers will engage in projects that are located in different areas. Some of the workers may be assigned a duty in multiple locations. Consider a painter in a company, who will paint say 5 houses in a month. That person needs a system that enables them to record the time they get to each of their workstations, record the tasks completed and to make requests when working on the project. Essentially, a project management system for field service will have all the features, which streamline the communication between the workers and the management.
The best task management software for field service workers comes as a mobile application. The task manager app is designed to send reports to the online project management system. Here, the workers will make simplified reports, which are combined with the project management system. As such, the progress of the project is the cumulative work done by all the people, who have been assigned duties. I would recommend using a project management and task management system that works offline. This means that the workers will not fail to make reports, with or without the internet. These functionalities enable them to make reports that are consistent with their time. The only task management app that fits the needs of field service workers is available online.
Use task management app and manage multiple projects seamlessly. In the system, there are features to record progress reports, tasks reporting and to make requests to the management, using the task manager app. Such tools help an organization to streamline communication with the employees in field service. As such, the whole organization will save time and money spent on projects.
Using the tools provides managers with forecasting and proper planning. These features in work management system in fieldwork are meant to make the working environment-friendly, efficient and timely.
New Task Management System Features
Task management system should provide a simplified information sharing among all parties in a project. The most essential features have to cater for every use case. In the current times, a project management system must be able to cater for both indoor and outdoor projects. It is also essential to have a system that analyses information, crunches the numbers for managers. Here is a summary of essential features to look for in a task management software features that offer the modules of the task management app.