Finclock is an employee management technology that allows you to track your employee's working time, attendance and payroll. It serves the basic purpose of keeping your employees on time and records their work accurately. Finclock is a cloud-based employee management software that automates employee attendance tracking and time sheets. It captures employee time, attendance, and payroll data. With Finclock, you can track time and attendance of your employees. Finclock is a cloud-based employee management system that automates employee attendance tracking and time sheets. It captures employee time, attendance, and payroll data. With Finclock, you can track time and attendance of your employees.

Finclock is an employee management technology that allows you to track your employee's working time, attendance and payroll. It serves the basic purpose of keeping your employees on time and records their work accurately. Finclock is a cloud-based employee management software that automates employee attendance tracking and time sheets. It captures employee time, attendance, and payroll data. With Finclock, you can track time and attendance of your employees.

Finclock is an employee management technology that allows you to track your employee's working time, attendance and payroll. It serves the basic purpose of keeping your employees on time and records their work accurately. Finclock is an online employee management software that allows you to track your employee's working time, attendance and payroll. It serves the basic purpose of keeping your employees on time and records their work accurately.  Finclock is an employee management technology that allows you to track your employee's working time, attendance and payroll. It serves the basic purpose of keeping your employees on time and records their work accurately.

Latest technology in HR management

Advances in technology have definitely impacted the way businesses and organizations handle their HR processes. The entry of online employee  management software has streamlined and accelerated tedious and repetitive tasks such as searching and reaching out to candidates, evaluating thousands of resumes and applications, onboarding new hires, and evaluating employee performance. With this, HR departments and staff experience a huge increase in terms of productivity and use of attendance software solutions.

Back in the old days, human resource management meant communication was done by both phones, notes, and registered mail. Employee files were inserted into folders and stored in cabinets. Searching for specific information took hours, if not days. The introduction of HR management software changed all that, and for the better.

Recent years have seen new emerging technologies that are poised to revolutionize HR management once again. From moving HR operations to the cloud with cloud HR software solutions to AI helping make smarter hires, here’s how emerging technologies are changing the way businesses do HR.

1. Conducting HR Management in the Cloud

 There is no denying that cloud-based computing has gone mainstream. The majority of companies and organizations all over the world are either moving their operations to the cloud or have plans of doing so in the near future.

The RightScale 2019 State of the Cloud Report revealed that 84% of global enterprises are implementing multi-cloud strategies. Of the 786 IT professionals interviewed, 94% use cloud to conduct business and perform work-related tasks.

Meanwhile, 64% of the respondents said that moving their business operations to the cloud means significant savings for the company. Fifty-eight percent reported that using the cloud allowed them to take off more workload from their systems, thus allowing them to become more efficient and use their resources for other purposes.

Said findings coincided with the results of the 2019 Industry Trends in HR Technology and Service Delivery. Over 60% of companies surveyed said they enjoyed huge savings after adopting and implementing cloud-based HR solutions along with other cloud technologies.

2. Hiring the Best Candidates with AI

 Recruitment and talent acquisition used to be costly and time-intensive HR processes.

First, you had to deploy people in the field to conduct recruitment drives and spend a significant amount of money to spread the word that you are hiring. Second, you had to evaluate and filter hundreds, if not thousands, of resumes to create a shortlist of candidates. Then you and your team had to interview qualified applicants and narrow down your list even more.

The recruitment process doesn’t end there. Hence, you can only imagine how much money, time, and resources are dedicated to ensuring that you find and hire the right people. Artificial intelligence, or simply AI, helps you make the best hiring decisions at a fraction of the usual cost.

With AI, you can filter thousands of applications to a shortlist in mere minutes, not hours or days. AI can parse resumes and emails, automatically finding and shortlisting potential candidates that meet your specific attributes and standards. These attributes range from location, academic background, specialization, and years of experience.

There are other things AI can do to enhance the way you perform HR management app. Finding the best candidates is just the start.

3. Adopting VR Technology for HR

Virtual reality has been around for decades now but it is quickly becoming an essential tech in various fields, HR management included. In fact, VR technology is poised to shape three areas of HR management, namely: recruitment, onboarding, and training.

In fact, the British Army has incorporated VR technology to its recruitment campaigns. Potential recruits are required to undergo VR simulations of combat scenarios like driving a tank or jumping off an airplane to give them the ‘feel of the job.’ Recruitment applications saw a 66% increase, the British Army reported. Such success is a positive indication of how VR technology can be utilized to attract candidates.

VR technology will see an extensive application in employee onboarding. New employees are immersed in the workplace’s culture, getting them up to speed with the company’s mission and goals in a more dynamic and engaging way.

As VR technology for HR gains more ground, companies will soon adopt SaaS for employee onboarding and say goodbye to monotonous onboarding processes

The biggest area of application as far as VR technology for HR is concerned is employee training and development. Virtual simulations of training concepts and theories allow workers to immerse in a training experience that closely resembles real-world scenarios.

VR-based training is far more efficient and effective. On top of that, it eliminates the element of danger, especially in professions that are conducted in hazardous and potentially fatal environments such as flying an aircraft, operating heavy equipment, or defusing an explosive device.

Retaining the Human Element

Many business leaders argue that the adoption and implementation of these technologies have eliminated what they call the ‘human element’ of the job. But on the contrary, the automation of tedious and time-demanding tasks have allowed for more human-to-human engagement.

Conversations, interviews, and other employee communication app have seen an increase in quality. Old employees and new-hires alike are more engaged than ever. The relationship between management and its workers are stronger because they are built on dependability, speed, transparency, and reliability.

With that, the workplace environment can significantly be improved, especially when everyone is positive and motivated. Retention rate is also high. These technologies don’t remove the human element. Instead, they have eliminated the tedious manual tasks to give way to improving the human experience.

Workforce management software for SMBs

A good workforce management software comes in handy for a small business owner who wants to manage his business effectively. There are many such employee management software available on the internet but most of the time they do not suit the needs of the small businesses. The reason is that these software are designed to suit the needs of large organizations and not for small business.

A workforce management software for SMBs allows the manager to oversee their staff on a daily basis. It helps them to see where staff might be assigned or transferred, so that they can efficiently use their resources and make sure that there are enough people in the right place at the right time.

The system also allows managers to view reports on staff absences and real-time scheduling, giving them a clear picture of how many people will be working during any period. This makes it easier for staff themselves to allocate and change resources quickly during busy periods.

It is possible for a workforce management system to integrate with other systems, providing a single point of access for management information from across an organization. Many of these systems can also integrate with payroll software, making it easy for managers to ensure that all payroll details are up-to-date and accurate.

The workforce management system also assists with scheduling, which can be a complex task when dealing with large numbers of staff. Staffing figures can be adjusted according to customer demand, meaning that over and under-staffing is prevented, saving the company money. It is also possible for the software to provide support when it comes to legal requirements in relation to staff allocation and shift patterns.

Opportunities for Employee management software for small business in USA:

There is a huge scope for this type of software in the American market as there are many small businesses located throughout the USA. The reason is that a small business is always too busy working on its various tasks and hence doesn't get time to manage its employees' information. Such an employee management software will help them to stay updated with their employees' records and also allow them to access this information from any part of the world through Internet which is always available. It will also make it possible for a small business owner to update his employees' information from any part of the world through Internet which is always available.

If you are looking at finding an employee management software then you need to find one that can fit into your pocket. This means that it should be compact enough to be carried anywhere with you and should be user friendly so that you can quickly update.

Business software is not just used by big businesses. Small business also need to streamline their operations, and employee management software assists them in doing so.

When you are working on an employee management project, it is extremely important to measure the performance of your business. This is where the cloud based employee management software comes into play. Businesses can now make use of this technology for better and faster results.

With a cloud based employee management software, you can easily manage company-wide projects from one location. The user interface of this software is easy to use, and can be understood by any level of technical knowledge.

Nowadays, there are many employee management solutions that have been launched in the market. And many businesses have their own software systems which they use for managing their employees' time and attendance and other related tasks. However, all these systems are not perfect; there are still some flaws that need to be corrected in order to make the system more efficient for small businesses as well as for large scale companies. But thanks to cloud based technology, creating such a perfect employee management system is possible now.

There are various benefits of using cloud based employee management software over the other traditional systems. Cloud based technology has allowed small businesses

In the last decade, the workforce has undergone a dramatic shift in favor of more part-time and temporary workers. This trend has been fueled by the changing needs of employers and employees. Many companies have shifted their traditional workforce to project-based teams, which are less costly to maintain and provide greater flexibility in hiring.

In addition, many employees have begun looking for flexibility in their work schedule. In order to accommodate these changes in the workforce, small businesses must evaluate the best software solutions for their businesses. Notably, Workforce management software for businesses is a vital tool for any small business with a variable workforce.

Finclock is designed specifically to help you manage your small business. From managing team members to creating company policies, Finclock Business Management suite puts all your important information at your fingertips.

Whether you are looking for a small business software or a large one, the features and functionalities offered by them would vary as per the requirements of the firm. However, some features are same that makes it easier for a business owner to handle his firm in an effective manner. Few of them are mentioned below:

Employee management: Human resource is the main part of any business. Managing employee and increasing productivity is required for any business. If you want to grow your business then it becomes necessary to manage your employees effectively. The software would provide an employee management feature that allows you to keep track of all your employees, their salary, attendance and performance. You can make changes in their performance based on their work output, by creating different categories of employees who have different work experience. This feature would make it easier for you to manage your firm in an effective manner.

Office management: Office management is necessary as businesses have numerous files that they need to maintain in order to keep track of their day-to-day activities. These files include sales report, inventory report, annual statement, tax record etc. All these records should be stored in an organized manner and accessed from anywhere anytime with ease. The software provides an option where all these office files can be easily maintained.

When choosing a management software for small business in USA, it is important to look at several factors. These factors include the number of employees, types of jobs performed, processes to be maintained, and the level of automation required. You should also consider the cost, ease of implementation, and flexibility required by your organization.

If you are thinking of managing an established business or a start-up firm, you will need different kinds of software. In case you are thinking of taking over a small business operation with some previous systems in place, then you can evaluate them before choosing what suits your purpose best.

"It's all about making informed decisions," says Michael Gereg, who manages the Inventory Management Software Division for Paychex. "You don't want to spend more than you have to spend for a software package that is going to be feature-rich and do everything that you want."

There are features to consider when selecting a software for employee management in any size of business. If you are buying the software for small business, consider the features below:

1. The system should be easy to use. A good employee management software should not make it difficult to track employee time and attendance as well as their tasks and activities.
2. The system should have a mobile app for employees to use on their smartphones and tablets. As technology has advanced, more and more of our clients want their employees to be able to access their information anywhere, at any time.
3. The system should give managers the ability to assign tasks and activities to their employees, monitor deadlines, review reports and export data into spreadsheets or a database format. Managers need this information in order to make informed decisions about cost control and personnel performance.
4. The system should have a portal which allows employees to access information about their schedule, tasks, time sheets and any other material that affects them daily. Employees need this information in order to plan ahead for any appointments or meetings they may have during the day.*
5. The system should be affordable for all businesses regardless of size or number of employees
6. There should also be customer support available through online chat or email.

Employee management software helps you to keep a record of the projects done by your team. The project management tools PMS tools provided in the software include creating a project and assigning the work to team members. When creating a project, you will select the project manager and the team members to work under them. Here are six main steps when managing projects and tasks in your organization.

Step 1: Create a task plan

The first step is to create a task plan comprising the tasks commonly completed in your organization. These tasks are created per department, whereby each department has a general order of tasks. The task dependencies help you to automate the task reporting, whereby a sequence of tasks are automatically assigned to people, according to the time of completion. Thus, the first step when using employee management software is to add the task plan under all departments.

Step 2: Create projects

The second step is to create a project, using the employee management system tools. In this case, add the project name, project budget, start date, end date, and the project description. The next step is to select the project manager and attach documents that may be needed by the team members. Then, save the project and proceed to add tasks. This step helps you to see the status of the project, including planned, active, and completed projects. Moreover, you will see the project brief, files, and timeline.

Step 3: Assign tasks to employees

The third step is to add and assign tasks to team members. Using the employee task management software, you will be able to select the tasks to be completed under a project. This is the point where you set the task start date, task deadline, and task description, brief, or comments. The next step is to attach the documents that may be needed under the specific task. Furthermore, you will be able to assign the tasks to team members, whereby the workload is shown, helping you to assign tasks to team members with the least workload. Hence, the assigned task helps you to balance workload and automatically notify people about the work details.

Step 4: Manage Project costs

Managing project costs involves adding the expenses incurred during the lifetime of a project. The employees or project manager can select the items used in a project, whereby the cost is automatically calculated by the project management software. Moreover, services offered are added, whereby the costing may be based on hours, days or task-wise. The project’s total cost is automatically calculated and the project manager can view the project cost vs. budget reports. Therefore, using the PMS tools for project costing helps to improve accountability, cut costs in projects, and increase profits.

Step 5: Work reporting

The fifth step goes is work reporting using the employee task management system tools. The team members will log in to their accounts and view the work assigned to them, including the task name, comments, and the attached documents. At this point, the team member will select the task reporting tool and add a work report. The work report includes the actions taken in a task, work progress, attachment of documents, and comments about the task completed. Furthermore, using the employee task management system tools, the team members can change the task status to complete, when they finish working on it. At this point, the project manager gets SMS notifications when a work report is made by an employee.

Step 6: Evaluate work reports and employee performance

The sixth step is to evaluate the work reports and make informed decisions. Using the employee project management tools, the project manager or company admin can evaluate the work reports, attached documents, and adherence to deadlines. These reports help the management team to evaluate the performance of the people, including their work performance reports in percentages. The reports help management to decide on the best work allocation strategy, which improves productivity in the organization.

Project management planning is needed for business growth. The need to create a scaling business model in products and services businesses necessitates using project planning tools, to help all team members to complete work on time and generate profits. Hence, businesses need to implement systems that ensure faster completion of projects in a manner that attains customer satisfaction. Notably, the best method to grow business is to have many customer referrals, which is only attainable when multiple projects are completed within the set timelines. Thus, your business needs project planning software to grow.

Project planning software tools

A project planning software exceeds the normal spreadsheets, commonly used for project management. You will need project management tools (PMS tools) that help you to create project plans. Moreover, the PMS software will help you to make work progress reports, which may be shared with the client. Besides, the team members need to work towards common goals, which are defined in the project description. Using Finclock PMS tools, a manager can create a project and give a project brief to the team members. The team members are assigned duties as tasks, which goes to each person’s account. When one logs in, they see the task description and take the right steps towards completing the tasks. Thus, the best project planning software comes with PMS tools to create projects, report work progress, and evaluate the input of each team member.

How to use project planning software tools

A project planning software has multiple features, which are meant to help you manage work and initiate consistency in projects. The first step is to add the task plan, whereby one defines the common tasks completed in the organization. Then, one can create a project by defining the name, the budget, and the project manager. Notably, you will be able to assign any team member, the role of a project manager. When one is assigned such a role, they get an SMS, which triggers the action to login to the project management website. The website is secured through SSL and anti-spam tools, enabling efficient management of projects. Furthermore, one may access the system using any browser, such as Google Chrome, Mozilla Firefox, Microsoft Edge, and Safari browser. Thus, the first step when using project planning software is to log in to the online account and create a project.

When creating a project, you type the project brief or description and assign the project status. Here, the project status includes planned projects, active projects, and completed projects. When you create a project, you will proceed to select the tasks to be completed under the project. Since the task plan contains all the common tasks in your organization, you will just select the tasks applicable in a given project. The next step is to set the task timelines, whereby you will select the start and end date. Then, you will add a description of the task, which is commonly known as a task brief. Hence, the second step is to use the online task management software tools to select the tasks that apply to a given project. The final step in project creation is to assign the tasks to people. In this step, you will see the workload screen, indicating the number of active tasks assigned per person, and select the most appropriate person to complete a given task. When assigned tasks, the team members will receive SMS notification, which gives them instant information about the task assigned to them. Hence, the team members will log in to their accounts and start working on their tasks.

Task reporting using project planning software

The people assigned tasks will log in to their accounts and view the tasks assigned to them. They will be able to click on the task reporting feature, whereby they can input the work reports. Notably, the task reporting allows adding of many reports under the same task. These reports include the actions taken under a project, including attaching the files used or generated in a given task. Moreover, one may attach images and input text descriptions of the work done. Furthermore, one can select the work progress, which is given as a percentage of the total work, from 0 to 100%. Another important feature is cost reporting, whereby one inputs the amount spent when completing a given activity. The project costing software will automatically calculate the total expenses in the project and compare them with the project budget. Consequently, the project report will include the profit margins in a given project.

Team communication using project planning software

Using the tool of the request, the team members can make requests under a given project. The requests include the project information, finance, and other requests. When one creates a request, the recipient gets an SMS, which shows that they have a request from a team member. The recipient can respond to the request and mark the new status of the request, such as approved, rescheduled, or rejected. Another important tool in the project planning software is automated notifications when the status of a task or a project is changed. This feature allows the team members to review the next action. Moreover, the task dependencies are automated, such that when one task is completed, the next action automatically changes the status to active. These PMS tools help team embers to communicate smoothly and complete projects on time.

Project reports using project planning software

Project reports help the business to evaluate the work and financial performance of projects. Using the tools provided on the project management website, the manager or business owner can download project reports and review the financial performance of the project. Notably, the costs incurred in the project are input as the project continues. Ultimately, the project will be completed and the total costs automatically calculated. The project financial report indicates the profit in a project, by comparing the set budget during project creation and the total expenses incurred during the project lifecycle. Another important report is the staff performance report, which indicates the tasks assigned to a person, the late tasks, and the completed tasks. The system also calculates the percentage performance of the team members and ranks them from the highest to the lowest performer. Thus, the reports generated in the project management software enables business growth by increasing profits and productivity.

PMS tools for online project planning and reporting

Project management software tools help people to manage the work done in a project, from project creation, task reporting to financial reports. Currently, businesses need to increase profits and minimize the operational costs, making PMS tools the best investment for all businesses. Thinking of a way to implement a project plan that helps your business attain high profits is critical, especially during current economic times. Thus, here is a guide to using PMS tools in your business.

Project management plan for business.

Every business has specific work requirements, depending on the nature of projects. The projects range from daily projects to long term projects but all businesses will get these project management benefits as described earlier. Using a project management software will help your business to manage all types of projects, but the specific details of a project may not be covered by all project management software tools. However, the best way to manage short term projects is to use an online project plan that allows continuous addition of work reports to a project. Seeking the services of  project management software company for short term projects is appropriate when you have internet connection in the workplace.

Long term project management plan may involve multiple tasks under the same project. For instance, a project lasting over one year may involve 10 tasks, and several activities under each task. Moreover, long term projects may involve multiple people. Hence, selecting a project management plan for long term project will require an online PMS tools that accommodate multiple tasks and multiple users. The best way is to look for a system that offers a repeatable project plan and allows expansion of project scope.

Task planning using online PMS tools

Task planning begins with creation of a general list of tasks performed in your organization. The tasks are scheduled according to work dependencies in your business. When a project is created, the tasks to be performed under it are selected and assigned to people, who get notifications via SMS. The team members can login to their account and view the task details, which they will proceed to complete. When one completes a task, the project manager gets notifications, which helps them to change status of the tasks from ongoing to complete. The next task is automatically assigned to the next team members and they get a notification. This task planning process continues smoothly, enabling the team members to complete work on time. Importantly, the team members make work reports, indicating the work done, and include attachment of documents, such as images and PDF files of the work completed. Consequently, the task planning using online PMS tools helps your team to finish work on time and eliminate bottlenecks in projects.

Project management tools for businesses

Project planner tools for business include project creation, project planning, project reporting, project cost management and financial reports. Using PMS tools does not eliminate the need for periodic work evaluation, implying that the most effective project management software will include automated progress tracking and evaluation tools. The best system for project tracking is available online as a subscription. In this case, the system allows you to create project plans, make work reports, evaluate project progress and evaluate work reports.

Project management website with cost management

A project management website with cost management features can help your business increase profits through automated reporting of expenses, making financial plans and reporting of profits/losses in a given project. Notably, most systems only allow you to make task reports, but the best project management software includes the cost management features, whereby the users can make cost reports for the tasks completed. Moreover, the users can make financial requests and the overall expenses in the project are calculated. Thus, the project management website with cost management features is the best option for businesses of all sizes.

Project planning software for performance tracking.

A project planning software has multiple benefits for businesses, which include tracking work progress, tracking costs and performance of the people. When a project is created, the users are assigned tasks with deadlines and budgets. The users proceed to complete their work and make daily work reports. The tasks are evaluated according to the set deadlines, whereby the users are notified on late tasks. Moreover, online PMS tools help to track bottlenecks in a project, whereby the manager and the team members are notified using SMS. Consequently, every team member is responsible for their work and the project is completed on time. At the end of a given period, such as a month, the performance reports are automatically generated, whereby the users’ performance is provided. The performance report is tamper proof, which helps the team members to perceive a fair evaluation. Therefore, the best way to improve productivity is to use project planning software with performance tracking tools.

Project expenses tracking

Using online project management software helps you to track the expenses in projects and compare to the budgets. Markedly, project scope may change during execution, which affects the profit margin. Using an online project management software for tracking expenses helps your business to ensure profitability in projects. Moreover online PMS tools helps your team to keep a record of items and services offered under a project. This method ensures that all costs are accounted for in a project, which eliminates overhead costs. The outcome of using the PMS tools is increased profit margins in projects. Besides, the project financial reports indicate the budget against the costs, which helps in future project costing plans. Therefore, using PMs Tools for project expense tracking helps your business to grow.

Best Online PMS tools for businesses

The best online PMs tools for businesses include project planning, task planning, project costing, project costing and performance reporting. These tools are available in online project management software, which helps your team to track work and focus on profit. The automated evaluation of profit and performance helps your business to grow and improve productivity. Therefore,  the best way to choose online PMS tools is to start by evaluating the features offered by the project management software online and make decisions on the best fit for your business.

Online shift management with Employee management software

Online shift management using employee management system is easy because all the features are available in one account. Register your organization or company’s account and start by adding the type of shifts in your organization. Then, select the people who belong to a given shift and assign them a shift. For instance, people working in the morning shift can be selected and assigned the shift from 8 AM to 5 PM. The assigned people get a text message (SMS) showing their shift details. The shift assignment process is simplified to allow you to complete the process in 3 minutes and continue with other activities. Thus, start using online shift management in your employee management system account and save time and money.

Manage employee records

You may need to organize employee records for your company to grow. Proper organization of employee records ensures that no time is wasted tracking someone’s details or completing a transaction. Markedly, the starting point of any business management strategy is proper record keeping. Most importantly, the employee records, job category history, evaluation/ appraisal reports as well as financial records need to be accessible instantly. Thus, start using an employee management system to manage employee records.

Online leave management with Employee management system

Managing employee leaves is simplified when using Finclock because you can achieve all the leave management functions online. You will log in to your account and proceed to add the leave policies in your organization. The leave policies define the types of leaves; such as academic leave, Maternal leave, among others. The next step is to define the maximum number of days that each person can take. For instance, managers may be entitled to 30 leave days per year. Then, you may assign leave to a person and they will get an email notification showing the details of their leaves. The online leave management feature also includes the calculation of leave balances and allowances. Moreover, the system gives you the annual leave reports, rolled-over leave reports, and leave balance reports. Hence, using employee management software with online leave management features helps you to simplify the leave management functions.

Manage Employee job groups and categories

Managing employee job groups using employee management software has been simplified to a 3 minutes job. Start by creating the job groups under the company departments. For instance, you may have a project manager as a job category under the operations department. When you create the job categories, proceed to assign job categories page and select the people who should be assigned that job group. In this example, you may assign James the project manager’s job category and proceed to manage other items such as tasks and projects. Hence, managing job categories using employee management software entails adding job categories and assigning them to people.

Employee management software results

Stop employee absenteeism

Stop absenteeism when you use employee management software to manage workers, you will be able to assign people shifts and automatically alert them using SMS. The people will manage attendance online using the attendance system. Alternatively, the people working in the field will use the attendance application to mark attendance. This method eliminates absenteeism because the people are paid according to the hours worked. Thus, employee management software eliminates absenteeism in your organization.

Stop lateness

Employee lateness can lead to an increased cost of labor. Using staff management software eliminates lateness because the employees will have to attend their shifts on time. Under attendance tracking, your employees will mark attendance using the online attendance system (Time IN and time OUT). The timecards are auto-processed to timesheets, which can be used to process payments. Hence, the people are paid according to the number of hours worked. Therefore, using the employee management system will deduct payment when someone is late for work.

Reduce work expenses

Employee management software helps you to reduce expenses by cutting the cost of operations in labor and projects. The human resource costs depend on time management, which means that reducing time wastage will reduce the overall work expenses. Companies use employee management system to track the expenses per person. The system provides tools to plan work, track work progress, and eliminate unnecessary costs. For instance, using the work management system eliminates the manual monitoring of projects, which eliminates unnecessary trips to the work locations. Consequently, the company reduces work expenses using work management system.

Reduce overtime using employee attendance software

The employee management software is linked to online attendance software, which helps the managers to organize employee shifts and eliminate unnecessary overtime hours. Notably, overtime hours can increase labor costs by 15-20%, which means that proper management of shifts will eliminate unnecessary costs. Managers using employee attendance software have reported a 10-15% reduction of overtime costs when they started using an online employee management system. Moreover, any company will achieve higher efficiency when they start using the employee management system. Furthermore, the online employee management system comes at affordable packages, which ensures that any company can start using the system to manage a workforce and reduce overtime costs.

Improve employee productivity using work management system

Employee productivity is a measure of worker’s output in a given timeline. In this case, output refers to the tasks completed by the employee in the right quality. The most important aspect of employee productivity is quality and timeliness. These two aspects are improved when using an employee work management system, which comes with attendance tracking and task management features. Using an online work management system eliminates the confusion when assigning work to people and improves the productivity of each person. Additionally, the work management system eliminates manual follow-up, which helps the employees to self-manage their work. Markedly, improved self-management skills of each worker culminate in higher productivity of the company. Thus, using an employee management system with task management can improve the productivity of workers and help the organization to achieve goals in the set timelines.

Improve employee engagement and communication

A work management system comes with tools for employee communication. The tools include instant SMS, alerts, and notifications. The online work management system has a notification board, which enables each employee to see tasks and activities that they should perform. Moreover, the system has a priority ranking for the notes, where the requests from people are treated as a high priority. Reminders are ranked as normal priority. Other notifications and alerts are ranked as a low priority, which ensures that employees can attend to urgent tasks and requests immediately. Furthermore, instant SMS when someone is assigned a request or a task helps the employees to cut the time of response, which leads to higher productivity and efficiency in the organization. Therefore, using a work management system improves employee engagement and communication, which leads to higher productivity.

Automate work performance reports with employee management software

Employee performance is measured based on their task completion rates and attendance report. The employee’s performance is automated in the work management system. In this case, the employee attendance records are automatically processed to time performance reports and ranked from zero to 100%. Additionally, the task completion rate is ranked according to the lateness rate and the number of tasks. Hence, a manager will download the work performance reports and use them to make informed decisions. The most popular way is to identify the least performers and investigate the reasons for low performance. Other managers use the work performance reports to identify redundant workers, who may be reassigned to other areas where they can be more productive. Therefore, using a work management system helps you to automate work performance reports.

Manage remote workers with online employee management system

Working remotely has become the new normal since 2019 and many organizations face the challenge of monitoring the workers and coordinating the teams. The best way to manage remote workers is to use online employee management system with task reporting features. The employees will log in to their accounts and see the work allocated to them. The employees can view work details, deadlines, and attachments, which enable them to work efficiently. The system includes task planning and task reporting features, which help the employees to organize their time properly and deliver the work on time. Furthermore, the employees can make reports of work and indicate the progress, and costs of work. The reports are automatically analyzed under the work reports.

Remote workers can send reports using a mobile phone or web browser by login into their accounts and adding the reports from any location. Moreover, the managers are automatically notified when a report is sent, through instant messaging (SMS). The employees can also send internal messages to team members or management, and get responses on time. The outcome of implementing the communication module in the employee management system is to streamline internal communication and keep everyone updated, and focused on their respective duties. The companies who embrace online employee management systems for task management gain many benefits, which include fast completion of work. The inherent benefit of internal timeliness is faster delivery of projects, services, and products to customers. Thus, remote workers are managed using online staff management system and improve task completion rate in the organization.

Attendance system helps your team to save time and maximum productivity. Currently, all businesses and institutions seek to maximum employee productivity, which can be achieved using employee attendance system. The attendance system can be deployed in several ways, where the appropriateness depend on the nature of your work. Teams that work in the same location can use a biometric attendance system, which comprises of Portable biometric attendance machine (clocking devices), and attendance software. For teams working on the field, the best option is to use attendance app that is linked to a web-based attendance system. Thus, any team of employees or members of an organization can choose the appropriate system to manage attendance.

Timesheet reports from attendance system

When employees mark attendance, the data is either stored in the biometric device or mobile phone. When an internet connection is available, the data is sent to the attendance software, which analyzes the data into timesheet reports. A timesheet report shows the start and end time of a shift. The report can be shift-based timesheet report, daily timesheet report, and weekly, and monthly timesheet reports. This way, the manager can use the timesheet reports to process payments and performance reports.

Processing timesheet for payment

Timesheet processing is automated when using online attendance system. The timecard or timesheet data goes to the system and gets summarized into the payable and non-payable hours. In the case of non-payable hours, the manager can make approvals for payment, when the employee provides a valid reason for payment consideration. Notably, attendance software with timesheet processing helps save time and simplify the process. Comparing automated timesheet processing to manual processes shows that the time spent to analyze and process payments is reduced by 95%. For instance, manual timesheet processing can take several days for a team of 100 employees. Conversely, the automated timesheet processing takes few hours for the same number of employees. Thus, embracing online attendance software for timesheet processing saves time, and simplifies the payment processing.

Payroll from timesheet reports

A payroll is processed from timesheet reports by exporting the payable hours to the payroll system. In this case, employees will be paid for the time worked only. This method reduces the labor costs by 30%. Besides, online attendance software with payroll processing makes the work of managers easy because the whole payment processing process is completed in the same system. Hence, using attendance system for payroll processing makes work easy and improves accuracy of the payroll. Consequently, your business will reduce the cost of labor and utilize the funds for growth.

Employee performance reports

Attendance software with employee performance reports has features to analyze the performance of each person based on their attendance records. The employees who come to work late are rated low, which helps managers to decide on the best course of action for non-performing employees. This way, managers can discipline employees who are lazy. The employee attendance system offers departmental performance reports, which helps company owners to identify the challenges in the organization. Using the attendance system, you can download performance reports monthly, quarterly or yearly. Then, you can use the reports for appraisals, staff evaluation. Hence, the best way to manage employee performance is to use tamperproof attendance system with task management features.

Project management system (web-based)

Project management system designs have improved significantly, and deployment taken a different path. Currently, the best project management systems are web-based, thanks to stable cloud hosting services. There are many cloud based systems and the move to move your project management needs to a cloud based system is much welcome than before. Moreover, the companies offering these services are well versed with security issues associated with cloud based systems. Thus, here are the benefits of using web based project management system in your organization.

Send project reports from any location

Unlike traditional systems, web-based project management system can be accessed from any location, enabling people to make work reports remotely. The best way to make work reports is to login using a mobile phone and view the projects. Then, select the project where you wish to attach a report and proceed to make the work report. A project work report may include the work completed in a day, expenses and items used in that specific work or task. Then, the management will get all reports in a summarized manner that will help them make decisions in real-time.

Get real-time information about projects

Using an online project management system helps you to get real-time information about the projects. You will receive the reports sent by your team members instantly. Besides, cloud-based project management system has notification features, which alerts you when a report has been sent from a member of your team. Hence, the real-time reports can help you make instant decisions about a given project.

Project requests and notifications

Online project management software comes with tools to help you receive notifications and requests from your team. The best way to communicate in team management is using alerts and SMS. This combination of notifications ensures that you know exactly what is happening in the project. For instance, using project management software enables you to send instant requests for items to people in your organization, which eliminates delays in the projects. Moreover, the notification feature can inform you when a project task is late or requires attentions from you or a given member of your team. Hence, using online project management system eliminates barriers to communication, which initiates smooth collaboration in projects.

Online Project costing

Coming up with the costs in a project is simple, fast and efficient when using online project management system. Using a system simplifies the project costing process and makes the work easy and fast. You can start by creating the item list, which comprises the items or services that are involved in the project. This list will include the cost of items and the services. Thus, when you create a project, you will select the tasks, ad items to the tasks and the system helps you to calculate the total costing. Then, you may proceed to make quotations using best project management software company

Quotation using project management system

A quotation is generated from the project costing by adding the margins per item or task. This way, you will decide the margins per item and review the total cost of a project. This will enable you to send quotation to clients using the project management system. A quotation can be saved, and referred to in future, where you will save more time when creating and sending project costing. Besides, you can send quotations from any location because the online project management system is accessible using a mobile phone or a browser. Thus, embrace the best project management system and simplify the process of communicating costs to your clients.

Project financial reports

Project financial reports are generated by the system based on the costs and the budgets for the project. In this case, you will get the project revenue or income, project costs and expenses. Thus, you will monitor the project revenues directly from your phone. Besides, using online project management software gives you notifications and alerts, when the project cost exceeds the budget. The project financial reports also helps you to price projects according to the expenses and set the profit margins per project. Consequently, your clients will get a clear picture of the cost implications of the project, and you will get the revenue reports for a given project. Hence, using project management software helps your business to achieve maximum profits in projects.

Staff management system helps you to manage the work of your team. The goals of your organization can only be attained when everyone completes their work on time, and to the required quality. Thus, finding a way to manage the tasks of each person is the best way to achieve the goals of your organization. Using online staff management system will make your work easy by providing the tools to create tasks, assign tasks to employees or team members, and monitor work progress online. These important tools are found in staff management software for employee management.

How to use Staff management software

Project creation

The staff management system comes with all features that help you to start the management of tasks. The tasks are created under a project, which means that the first thing is to create a project. A project can either be internal or external. For instance, an internal project is sales management, where you start by creating a project name, project budget, project manager, and adding the project description. The next thing is to assign a timeline for the project, where you select the start and end date. If the project start date has arrived, the project status changes from the planned project to active project board.

Task creation using Staff management system

Use online staff management system to create tasks under a project. The tasks can either be picked from a common tasks list or added directly. The common tasks list includes the tasks that are mostly completed in your organization. Markedly, each department has some tasks that are completed in most of the projects. Hence, the online staff management system helps you to create these task plans and set the order. For instance, a sales process may begin with client prequalification, which can be assigned task code 001, under the sales department. When the tasks are created, one can pick them from a list when creating a project. Noticeably, the project name and description (project brief) indicates the actual work to be done under the project, which means that the actual work is the task to be added to the project. Hence, use the online staff management system to create task plans, which are completed in your organization.

Assigning tasks to employees using staff management software

Tasks assignment to employees or team members starts by selecting the project. When you log in to the online staff management software, you will notice that assigning tasks to employees is easy because all the tasks were initially created and you will just be selecting from the list. Moreover, the task names and task codes (used to organize the task priorities)  will help you to sort from the task list. The tasks to be completed in a project may vary so you need to start with the well-known tasks and assign them to the respective people. In this case, using online staff management software makes your work easy because you have a list of team members or employees. Thus, just select the person and assign the task to them.

Workload management using staff management system

Managing the workload of each person is enabled in the staff management system and the number of tasks that a person is working on is shown in the process of assigning more tasks. For instance, one employee may have 5 active tasks and 2 planned tasks, while the other employees who can complete the same task have 1 active tasks and 1 planned task. Hence, the staff management system automatically analyzes the workload of the employees and helps you to select the employee who should be assigned the task. This way, your workforce will have a balanced workload, which makes them productive. Moreover, the workload balance ensures that the tasks are completed on time. Noticeably, using the online staff management app helps you to view the workload reports from any location.

Task planning using staff management software

Staff management software helps you to plan the tasks based on priorities and timelines. When a manager signs in to their account, they will see the task board, which provides an overview of the task status. In this task board or task planner, the manager can set the task start date and end date. The tasks assigned a future start date automatically go to the planned task board. The tasks whose start date has reached go to the active tasks board. In this case, the manager can update the task status from planned to active. When the tasks are completed, the status is changed to complete status. You will learn that the staff management system has an SMS notification feature.

SMS notification in staff management software helps the people assigned a task to get an SMS, indicating that they have a new task to work on. If task status is changed, the assigned person and the project manager get an SMS. Furthermore, a new task report triggers a message to the project manager. Consequently, the SMS notification in staff management software helps all members of the team to automatically view and respond to task requirements. The outcome is the faster completion of tasks and higher employee productivity.

Task reporting with staff management system

Task reporting using staff management system is fast and efficient, thanks to the online tools. The task reporting feature has helped many people to eliminate manual reports, which saves time and money for your organization. Besides, the employees or team members get a habit of making work reports on daily basis, which helps them to focus on their job. Moreover, the task reporting is simplified to selecting the task, adding the actions that one completed that day, adding the percentage of work completed, and adding the cost incurred when completing that action. In this case, the task reporting comes with a field